Department: Office of Internal Audit
Classification: Executive Support Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $20.55 - $31.06 per hour
FTE: 1.0
Review of Applications Begins
January 20, 2025; position open until filled
Special Instructions to Applicants
To ensure consideration, please submit a complete application which includes:
1) An online application;
2) A current resume;
3) A cover letter. In your cover letter you can demonstrate how your skills and experience meet the minimum and preferred qualifications, address any transferable/non-traditional skills, or provide additional information on your interest in the position.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every qualification in the job description including the preferred qualifications. Use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
Department Summary
The Office of Internal Audit (OIA) independently assesses and enhances the University of Oregon (UO) risk management, control, and governance practices. It ensures that operations are conducted efficiently, effectively, and in line with policies and regulations, while identifying improvement opportunities and mitigating risks to support the University’s strategic goals. OIA is responsible for developing and implementing a flexible annual audit plan that prioritizes areas of highest risk and adapts to the UO’s risk landscape.
Position Summary
The Executive Assistant in the Office of Internal Audit provides diversified and confidential administrative support to the Chief Auditor and to the Office of Internal Audit. This position, under the guidance of the Chief Auditor, functions as the first point-of-contact for the department representing IA professionally and confidentially. The Executive Assistant supports the Office of Internal Audit through various administrative and reception duties, including but not limited to: scheduling meetings; maintaining the Chief Auditor’s and department’s calendars; preparing and editing office correspondence, documents, and reports; providing courteous and efficient receptionist duties; managing the department budget and processing financial transactions, and procuring of supplies and services as requested by the Chief Auditor.
The executive assistant uses a comprehensive knowledge of UO in support of the Office of Internal Audit, and maintains strict confidentiality as this position has access to sensitive and confidential issues. The executive assistant is expected to carry out duties with limited supervision and reports directly to the Chief Auditor.
Minimum Requirements
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Professional Competencies
• Strong organizational skills. Demonstrated ability to meet deadlines, anticipate needs, and to prioritize multiple tasks while working independently at times.
• Excellent oral and written communication skills; attention to detail
• The integrity to maintain confidentiality.
• Ability to relate effectively and engage with a wide variety of people from diverse backgrounds and cultures.
• Ability to work cooperatively with others and to take initiative in identifying and employing available resources.
• Demonstrated technical skills and ability to provide daily support to a small office
• Proven proficiency with Word, Excel, PowerPoint, and Outlook.
Preferred Qualifications
• 3 years of experience providing administrative and/or executive level support within a large, complex organization.
• Experience coordinating and communicating confidential and sensitive matters.
• Experience in accounting, financial management and related activities
• Bachelor’s degree
• Experience using higher education software programs such as Banner, Cognos or Drupal
• Experience providing executive level support
• Experience working in higher education
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
