Department: Campus Services
Appointment Type and Duration: Regular, Ongoing
Salary: $85,000 - $95,000 per year
Compensation Band: OS-OA08-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

February 24, 2025; open until filled

Special Instructions to Applicants

To be considered for this position, submit a complete application that includes an online application, resume, and cover letter addressing how you meet the minimum and preferred qualifications.

Department Summary

Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.

Established in 2012, the Transportation Services Department is an auxiliary unit within Finance and Administration whose goal is to provide customer-oriented sustainable transportation and parking programs and services to students, employees, and visitors to the University of Oregon. Transportation Services covers its expenses and operations through revenue generation, largely through permit sales, meter revenue, events, and citations. The unit’s annual budget is approximately $2 million. Transportation Services maintains more than 3,800 parking spaces on or adjacent to campus in more than 60 lots and two multi-level parking garages.

Transportation Services facilitates university travel by managing a motor pool that provides reliable, well-maintained vehicles for university-related travel. Motor pool services support convenient, cost-effective transportation to meet diverse needs and is managed with a focus on safety, efficiency, environmental sustainability, and fiscal responsibility.

Position Summary

Reporting to the Associate Director of Transportation Services, the Motor Pool Manager oversees the operations, personnel, maintenance, finance, and administration of the university's motor pool, ensuring a safe, reliable, and well-maintained fleet to meet the university's transportation needs. This role includes managing vehicle reservations and inventory, overseeing and coordinating maintenance and repairs, and supervising a team of motor pool staff. The Motor Pool Manager is responsible for implementing effective processes that ensure that all vehicles are available and in excellent condition to support the university’s various departments and programs.

This position oversees the day-to-day operations, such as vehicle dispatch and returns, preventive maintenance in-house and with service providers, and monitoring the fleet’s usage to optimize vehicle allocation. Additionally, the Motor Pool Manager provides customer service to university departments, addressing specific transportation needs and managing concerns to ensure a smooth reservation experience. The Motor Pool Manager serves on the Transportation Services leadership team and, as such, coordinates with other Transportation Services staff to develop shared resources and opportunities.

The Motor Pool Manager works closely with the Associate Director of Transportation Services to develop policies and program goals and make recommendations for maintaining and improving program operational and financial efficiency. Budget management, expense tracking, fleet purchases, and generating usage reports are also crucial aspects of this role.

The Motor Pool Manager is also responsible for compliance, ensuring that all motor pool activities adhere to university policies and align with university, state, and federal regulations concerning health, safety, environmental standards, codes, emissions, and driver authorization. Strong organizational and communication skills, attention to detail, and effective team management are essential in this role to maintain a high standard of safety and service across all motor pool operations.

It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver’s license throughout employment in this position. This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements

- Associate’s degree from an accredited college or university OR equivalent education and experience.
- Two years of experience in supervision, including team development, planning and assigning work, disciplinary action, hiring/firing, and performance
reviews.
- One year experience with budgeting, expense tracking, and generating usage or maintenance reports.
- Experience with Microsoft Office Suite.
- Knowledge of fleet maintenance practices, vehicle safety standards, and preventative maintenance scheduling.
- Valid driver’s license with a clean driving record.
- Ability to obtain required university certifications related to vehicle operations.

Professional Competencies

- Excellent organizational and time-management skills, with an ability to prioritize tasks and manage multiple responsibilities.
- Effective communication skills, both written and verbal, with a customer-focused approach to service.
- Ability to maintain a respectful and inclusive workplace and model a positive and proactive attitude with a diverse team.
- Strong analytical, problem identification, and resolution skills.
- Demonstrated ability to consistently complete assignments and perform functions in a timely manner with minimal errors.
- Demonstrated ability to communicate verbally and in writing; effectively presenting reports and plans in a clear and concise manner.

Preferred Qualifications

- Bachelor’s degree in Business Administration, Transportation Management, or a related field.
- Experience working in management or operations in a university or public sector.
- Experience with university systems, policies, and procedures.
- Experience with fleet management software.
- Familiarity with enterprise-level financial systems, such as Banner or Oracle.
- Experience managing contracts and monitoring performance of outside vendors.
- Familiarity with state and federal regulations related to vehicle safety, emissions, and driver authorization.
- Understanding of route planning logistics.
- Supervisory experience in a unionized setting.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.