Department: Business Affairs
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.55-$31.06 per hour
FTE: 1.0
Review of Applications Begins
February 18, 2025; Position open until filled
Special Instructions to Applicants
In addition to your online application, please include the following:
• A current resume;
• Names and contact information for three professional references. References will be conducted if you are a finalist in the search, and you will be contacted first.
Department Summary
Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.
Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller, and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 67 FTE and an annual operating budget of $6.7 million.
This position is part of the Payroll division and reports to the Payroll Operations Manager.
Position Summary
Are you passionate about payroll and looking for a role where you can make a real impact? Join us as a key player in our Payroll Operations team! In this position, you’ll provide vital technical and administrative support, ensuring our campus community receives excellent customer service regarding payroll policies, rules, and regulations.
As part of our team, you'll assist the Payroll Operations Manager with training, reporting, and compliance reviews, while also tackling tasks independently. You’ll serve as a centralized payroll resource for the entire campus, helping to interpret federal and state laws alongside university policies. Your insights will be crucial in resolving issues and recommending solutions, all while ensuring we remain compliant and accurate in our payroll processes.
To succeed, you'll need a solid understanding of IRS regulations, Oregon labor law, and our university's guidelines. You'll communicate these complex rules in a clear and friendly way to colleagues with various levels of understanding. Your ability to interpret and apply these regulations correctly will be vital in maintaining the integrity of our payroll functions.
In this role, you’ll be a technical expert and advisor on payroll systems, ensuring our employees are paid accurately and on time. You'll prioritize your assignments effectively to meet important deadlines, understanding that your decisions directly impact employee satisfaction and compliance.
You’ll work independently, with support and review from the Payroll Operations Manager when needed, ensuring your work meets the highest standards of accuracy and compliance. Join us in creating a supportive and efficient payroll experience for our community!
Minimum Requirements
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
• Ability to solve problems and to distinguish irregularities.
• Ability to accomplish all work within set deadlines.
• Ability to explain complex laws, rules, and procedures and to apply these regulations to work performed.
• Ability to communicate effectively with faculty, staff, students, and outside entities, from a variety of diverse backgrounds by phone, in writing, and in person.
• Proficiency in Microsoft Office products (Word, Outlook, Excel) and Enterprise databases.
• Strong attention to detail.
• Ability to maintain the highest ethical standards within the department and within the university.
Preferred Qualifications
• Experience in Higher Education
• Experience with Ellucian
• Experience with leave administration
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
