Department: Finance and Administration Shared Services (FASS)
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $18.16 - $26.97 per hour
FTE: 1.0
Review of Applications Begins
April 23, 2025; position open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application which includes:
• A complete online application;
• A current resume.
We are interested in finding the best candidate for the position. We encourage you to use your application to let us know how your skills and experience meet the requirements and qualifications for this position, or what transferable skills or other qualities you would bring.
Department Summary
Finance and Administrative Shared Services (FASS) is a strategic shared services hub within the Administrative Services portfolio. FASS specializes in providing comprehensive administrative support to departments within the Vice President of Finance and Administration's portfolio as well as the President's portfolio. The department is committed to offering a seamless, full-service experience in business operations and human resources functions.
FASS is dedicated to fostering strong campus partnerships and delivering exceptional functionality, expertise, efficiency, and service to its clients. The units supported by FASS represent diverse, large-scale business enterprises, encompassing over 1,400 employees and managing a combined operating budget of approximately $200 million.
The FASS Business Operations group offers both transactional and strategic support across finance, accounting, travel, purchasing, contracts, and logistics. Within the group, the FASS Travel team provides comprehensive travel management services for business travelers in FASS-supported units. The team ensures the accurate and efficient handling of a high volume of travel arrangements and expense reports, delivering quality support to meet the dynamic needs of its clients.
Position Summary
As a member of the FASS Travel team, you play a critical role in the success of our supported units by providing full-service travel support. You are responsible for managing travel arrangements for faculty, staff, students, guests, and candidates, ensuring compliance with university policies, and providing exceptional customer service. You will serve as an expert in travel expense policy and will create expense reports accurately and efficiently.
This is a great opportunity for candidates with excellent communication skills, a strong ability to multitask, and an understanding of travel logistics.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Provide superior customer service, maintaining composure during stressful situations.
Effective organizational skills
Strong communication skills including written, oral, and presentation.
Ability to prioritize and complete work through frequent interruptions.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Proficiency utilizing Microsoft office suite products beyond basic editing functions.
• Ability to learn and work in multiple systems
Preferred Qualifications
• Experience with travel logistics and expense report preparation in a complex organization
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
