Department: Finance and Administration Shared Services
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $19.68 - $29.67 per hour
FTE: 1.0
Review of Applications Begins
May 19, 2025; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application and resume that address how you meet the minimum and preferred qualifications.
Department Summary
Finance and Administrative Shared Services (FASS) is a strategic shared services hub within the Administrative Services portfolio. FASS specializes in providing comprehensive administrative support to departments within the Vice President of Finance and Administration's portfolio as well as the President's portfolio. The department is committed to offering a seamless, full-service experience in business operations and human resources functions.
FASS is dedicated to fostering strong campus partnerships and delivering exceptional functionality, expertise, efficiency, and service to its clients. The units supported by FASS represent diverse, large-scale business enterprises, encompassing over 1,400 employees and managing a combined operating budget of approximately $200 million.
The FASS Human Resources and Payroll group is dedicated to providing superior customer service and creating partnerships with our colleagues and customers to ensure that HR and payroll needs are fulfilled to the highest standards. The Payroll team is responsible for responding efficiently and accurately to a wide range of payroll inquiries and needs. The Human Resources team provides full cycle recruitment services, as well as guidance and support for employee onboarding, performance management, and a broad array of employee relations and personnel topics.
Position Summary
The purpose of this position is to provide critical and confidential human resources support to all units supported by Finance and Administration Shared Services. This position will focus specifically on the coordination of recruitments, researching and analyzing employment practices, facilitating meetings, explaining policies and procedures, providing guidance and direction to ensure fair selection processes, and assisting in the development of HR programs and services. The Recruitment Specialist may also lead projects and provide administrative support to the day-to-day operations of the FASS- HR Unit.
The Recruitment Specialist routinely communicates with internal and external stakeholders including business partners, members and clients of FASS, and job applicants using a range of methods; from face to face, video conference, to email and phone calls. The Recruitment Specialist fosters positive relationships with the stakeholders and the community, and collaborates with managers and colleagues to resolve recruiting and hiring issues.
The Recruitment Specialist works as a member of a team while frequently performing tasks independently, exercising independent judgment and decision making on a daily basis. These decisions include initial evaluation of staffing needs, implementation of initiatives to solve problems, determination of best method and materials necessary to perform a particular task, setting priorities, assessing customer needs and responding to those needs.
Work is reviewed regularly by the managing supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
Preferred Qualifications
• One (1) year of experience in a human resources role
• Experience in supporting employee recruitments
• Experience in the facilitation of meetings
• Experience working in higher education or similarly complex organization
• Experience working with a talent management system
• SHRM, PHR, or equivalent Human Resources Certification or training
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
