Department: Provost's Administrative Services Team (PAST)
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience.
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
July 9, 2025; Position open until filled
Special Instructions to Applicants
To ensure consideration, a complete application must include:
1. A current Resume/CV.
2. Three (3) professional references with contact information. References will only be contacted once you are notified.
Motivated candidates will bring experience and innovative ideas, regardless of meeting every preferred competency or qualification. Please apply if you meet some of the key qualifications and would enjoy working with the PAST HR team to support innovation in Payroll and Human Resource Management.
Department Summary
The Administrative Services division at the University of Oregon oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.
As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $70 million, all funds. PAST works with multiple employee types including staff, faculty, graduate employees, and student workers.
Position Summary
The Human Resources Operations and Payroll Manager plays an essential role as a leader on the PAST team in addition to cultivating strategic partnerships with all PAST partner units. This position supports and facilitates effective communication, excellent workplace standards of conduct, and interpersonal problem-solving with high levels of confidentiality, sensitivity, and cultural awareness for approximately 1500 employees.
Within the PAST portfolio, the HR Operations and Payroll Manager's responsibilities include overseeing and managing payroll and non-recruitment HR services such as the performance evaluation process, the summer appointment process, and all personnel and pay actions. They are responsible for managing payroll processing, associated communication, and data management across a diverse set of partner units. PAST works within a complex payroll environment, which includes multiple unionized employee groups as well as non-unionized employees. This role works closely and collaboratively with other subject matter experts on topics including pay actions, timesheet reporting, discrepancies, and UKG training.
This position is part of the PAST leadership team and manages projects for PAST strategic initiatives and responsibilities, plans and executes administrative processes, and recommends and implements process improvements. This position also assists in the recruitment and the hiring processes, helping to ensure diverse and robust candidate pools.
This position regularly exercises independent judgment and develops unit procedures involving personnel and office staffing resources. In addition, they interpret and apply the appropriate policies, procedures, rules, and regulations to ensure compliance with all applicable entities.
The HR Operations and Payroll Manager reports to and is a key support for the Associate Director of PAST HR as well as providing critical and confidential program management and project support. The HR Operations and Payroll Manager supervises a team of HR Coordinators and Payroll Business Operations Specialists who support HR Operations and Payroll processes across the PAST portfolio.
Minimum Requirements
• Bachelor’s degree or equivalent experience and skills.
• Three (3) years of relevant human resources or payroll experience.
• One (1) year of supervisory experience or experience leading a project, program, or initiative, or performing work on a team in a lead function.
Professional Competencies
• Demonstrated ability to adapt to changing priorities and provide proactive, effective change leadership.
• Demonstrated ability to build productive relationships with internal and external stakeholders.
• Ability to exercise sound judgment, diplomacy, and to make decisions prudently.
• Superior communication and customer service skills.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Ability to coordinate multiple projects simultaneously and meet multiple overlapping, cascading deadlines.
• Strong attention to detail and consistent follow-through.
• Demonstrated ability to maintain a respectful workplace and model a positive and proactive attitude.
Preferred Qualifications
• Human resources or payroll experience at the University of Oregon.
• Human resources or payroll experience in a higher education setting or similarly complex multi-unit organization.
• Experience understanding and applying provisions of collective bargaining agreements and working with a variety of employee groups including: administrative, faculty, and student employees.
• Experience with developing and implementing processes and procedures within a continuously changing environment.
• Experience managing and tracking details for complex data sets.
• Human Resources credential (for example, SHRM-CP/SCP, PHR, etc.).
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
