Department: College of Arts and Sciences - Oregon Institute of Marine Biology (OIMB)
Appointment Type and Duration: Regular, Ongoing
Salary: $58,000 - $66,000 per year
Compensation Band: OS-OA06-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
July 10, 2025; Position open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications include the following:
1. A current resume or CV;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position, while also identifying any transferable/non-traditional skills; and
3. Names and contact information for three professional references.
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
Founded in 1924, the Oregon Institute of Marine Biology (OIMB) is the third oldest marine laboratory on the Pacific Coast. The 130-acre campus, located about two hours from Eugene, maintains housing, teaching, and research facilities for University of Oregon students and faculty as well as visiting investigators and students from other institutions. Resident faculty are members of the Department of Biology and conduct research on the development, ecology, evolution, and physiology of marine organisms worldwide from the intertidal zone to the deep sea.
Position Summary
The Operations Manager (OM) manages the business operations of OIMB, providing both academic and administrative functions to ensure the smooth operations of the research and teaching missions. The OM leads a team to ensure excellent customer service and smooth processes for the faculty, staff, students, and visitors.
Reporting to the Associate Director (AD) of Academic Support Unit 6 (ASU 6) in the College of Arts & Sciences, the OM works closely and collaborates with the AD of the ASU and supervises staff to implement and manage the faculty-facing business functions and office operations of the Institute, including faculty-related process management, academic employee support, facilities operations and space management, and general administrative support, including reception and responding to inquiries. Support will include understanding, interpreting, and applying processes and procedures to assist with the needs of faculty and staff, assisting with logistics and administration, and other administrative operations functions.
The OM will provide training and compliance oversight on business operations functions throughout OIMB. This position is responsible for developing recommendations and analytic tools for leadership to utilize and aid in decision-making for OIMB. This position is also responsible for a broad set of assignments, which regularly requires the ability to exercise independent judgment while executing the priorities identified independently and by leadership.
Minimum Requirements
• Four years of experience providing administrative support to a department, program, or other organization.
• Supervisory or lead work experience.
Professional Competencies
• Highly efficient and organized approach to work with strong attention to detail and thoroughness.
• Ability to manage multiple tasks utilizing exceptional time management skills; ability to balance work on multiple projects simultaneously.
• Proficiency in Microsoft Office suite or equivalent electronic tools.
• Excellent interpersonal skills and the ability to handle sensitive and confidential situations appropriately.
• Ability to efficiently manage processes and actions to completion while adhering to timelines and with minimal oversight and direction.
• Excellent customer service skills.
• Effective communication skills, including the ability to draft clear, respectful emails, procedures, and other documents.
• Ability to develop and maintain strong working relationships and collaborations.
• Commitment to working with faculty, staff, and students from diverse backgrounds in an inclusive, welcoming environment; ability to effectively work and communicate with individuals from varied cultural backgrounds.
• Knowledge of human resource management principles, practices, policies, laws, and regulations.
Preferred Qualifications
• Work experience in higher education, government, nonprofit, or other public sector administration.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
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