Department: Office of the Registrar
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000 - $75,000 per year
Compensation Band: OS-OA06-Fiscal Year 2025-2026
FTE: 1.0
Application Review Begins
March 19, 2026; position open until filled
Special Instructions to Applicants
Please submit a current resume and a cover letter addressing how your previous work experience relates to this position, along with 3 professional references.
Department Summary
A division of Student Services and Enrollment Management, the Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, monitoring undergraduate core education requirements, degree awarding, course evaluations, student data/statistical analysis, veteran’s benefits, FERPA compliance, and transcript services. These responsibilities, assignments, and services are completed within institutional policies and standards and related state and federal laws and regulations.
Position Summary
The Assistant Registrar for Academic Scheduling will oversee the areas of course section scheduling, classroom scheduling, and academic scheduling protocols. This position will supervise two staff members tasked with helping to facilitate the creation of each term’s class schedule, the accuracy of which is integral to student academic planning and success.
The Assistant Registrar will be responsible for the configuration of schedule-building software (CLSS), as well as classroom scheduling software (EMS), as it relates to academic scheduling. This position will facilitate the creation of the term schedule and the classroom assignment process, including large classroom assignments and classroom optimization. Communication and collaboration across campus are fundamental to the work of this position, as is the ability to be a creative problem solver.
This position will create, manage, and update procedures for academic scheduling. The incumbent will build, run, and analyze reports to optimize the schedule building process and the classroom scheduling process, including forecasting classroom utilization needs.
The Assistant Registrar for Academic Scheduling reports to the Associate Registrar for Scheduling, Curriculum, and Catalog.
Minimum Requirements
• Bachelor’s degree or equivalent experience.
• Two years’ work experience in a higher education setting.
• Supervisory experience, including hiring, training, planning, assigning, and reviewing work.
• Experience with large systems software and databases.
• Experience preparing and presenting reports.
Professional Competencies
• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
• Organizational, problem-solving, project management, and time management skills.
• Ability to manage difficult situations in a calm, constructive, and appropriate manner.
• Ability to communicate with and work effectively with individuals from diverse backgrounds and cultures.
Preferred Qualifications
• Experience building and running reports in an integrated software environment.
• Experience with CLSS (CourseLeaf Section Scheduler) or similar academic schedule building software program.
• Experience with EMS or similar classroom assignment/management software.
• Experience with Ellucian Banner or other enterprise student information systems.
• Experience with data reporting systems such as Cognos.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
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