Department: Information Services
Appointment Type and Duration: Regular, Ongoing
Salary: $68,000 - $76,000 per year
Compensation Band: OS-OA07-Fiscal Year 2025-2026
FTE: 1.0
Application Review Begins
March 2, 2026
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
Department Summary
Information Services (IS) is the University of Oregon’s information technology organization, delivering a comprehensive portfolio of technology services that support teaching, research, learning, and administration across the institution. IS partners closely with academic, research and administrative units to enable innovation, operational excellence, and a secure, reliable digital environment.
Information Services is organized into four primary functional areas, each led by a senior leader reporting to the Vice President for Information Services and Chief Information Officer (VP-CIO): Customer Experience and Artificial Intelligence, which serves as the primary point of contact for campus partners and advances user-centered services and applied AI initiatives; Enterprise Solutions, which manages and supports enterprise applications, integrations, and data platforms; Information Security, which safeguards the university’s information, systems, and digital assets; and Technology Infrastructure, which provides engineering and operational support for research and enterprise compute and storage platforms, network and voice services, data centers, and classroom technologies.
Position Summary
The Office Manager and Executive Assistant plays a pivotal role at the center of Information Services, providing high-level executive, administrative, and operational leadership in direct support of the Vice President for Information Services and Chief Information Officer (CIO). As the primary organizational hub for the CIO’s office, this role ensures seamless executive support, effective office operations, and strong coordination across Information Services and the broader University of Oregon community.
This position is ideal for a highly organized, proactive professional who thrives in a fast-paced, mission-driven environment and enjoys being a trusted partner to senior leadership. The role requires sound judgment, discretion, and the ability to anticipate needs, balance competing priorities, and translate strategy into action. Flexibility is essential, including a willingness and ability to work occasional hours outside the traditional workweek to support executive priorities, events, and time-sensitive issues.
The Office Manager and Executive Assistant balances strategic awareness with hands-on operational execution, enabling the CIO to focus on institutional priorities while ensuring the CIO’s office operates with professionalism, efficiency, and consistency. The role also provides day-to-day oversight and support for administrative staff and student employees, contributing to a high-functioning, service-oriented office culture.
Minimum Requirements
• Bachelor’s degree OR equivalent education and experience.
• Three (3) years of experience providing executive-level administrative support or equivalent professional experience.
• Demonstrated experience managing complex calendars for senior-level executives.
• Professional experience using common office productivity tools, including calendaring, email, word, PowerPoint, and spreadsheets.
Professional Competencies
• Demonstrated ability to work effectively with individuals from diverse backgrounds, roles, and perspectives
• Strong organizational, time-management, and prioritization skills, with exceptional attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to tailor messages for varied audiences and executive contexts.
• Ability to adapt and remain effective in a dynamic, technology-enabled environment.
• Sound judgment, problem-solving skills, and a collaborative mindset, with the ability to work effectively across teams while also operating independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality in a highly visible executive setting.
• Anticipates the needs of the CIO and the CIO’s office, independently identifying work that needs to be done and takes action with sound judgment and discretion to ensure timely, high-quality outcomes.
Preferred Qualifications
• Experience working in a higher education environment.
• Experience planning and coordinating events, travel, meetings, and retreats.
• One (1) year of experience supervising staff, including primary responsibility for hiring, coaching, and performance management.
• Experience that provided familiarity with University of Oregon or Oregon public university policies and administrative systems.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
