Department: CAS Academic Support Unit 3
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1

Review of Applications Begins

October 2, 2024; Position open until filled.

Special Instructions to Applicants

For full considerations, complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

CAS is organized into multiple Academic Support Units (ASUs), each housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS. ASU#3 currently includes the departments and programs of Arabic Studies, Classics, Comparative Literature, Composition, English, Folklore, Humanities, Medieval Studies, Philosophy, Politics, Culture, and Identity, and Religious Studies.

Position Summary

The Undergraduate Programs Assistant works directly with undergraduate students in the academic departments and programs within an Academic Support Unit. This position works closely with and assists the Assistant/Associate Department Heads, Directors of Undergraduate Studies, and/or other faculty positions whose service is for the advancement of undergraduate majors or minors from declaration through graduation. The Undergraduate Programs Assistant works closely with the Associate Head to schedule classes and classrooms throughout the year. The Undergraduate Programs Assistant participates in special projects as needed.

The position reports to the Academic Programs Manager.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Excellent organizational and time management skills, with attention to detail.
• Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, including the ability to learn new software.
• Ability to understand, explain, and clarify rules, processes, and procedures.
• Ability to communicate effectively in person, on the phone, and by electronic means.
• Ability to interact appropriately in difficult situations and conversations.

Preferred Qualifications

• Experience in a college or university setting.
• Experience working with Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or coordinating special events.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.