Department: Admissions
Classification: Office Specialist 2
Appointment Type and Duration: Academic Year (Classified), Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0

Review of Applications Begins

October 20, 2024; position open until filled

Special Instructions to Applicants

Please include the following in your online application:
• Relevant work history, dates of employment, and education. These details are used to determine if applicants meet the minimum and preferred qualifications.
• Three professional references. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.

Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

Department Summary

The Office of Admissions includes over 50 staff who are engaged in the work of recruitment and outreach to prospective undergraduates, and making admission decisions on all applicants for freshman, transfer, and post-baccalaureate undergraduate admission. Admissions is a unit of the Division of StudentServices & Enrollment Management and works closely with several other units of that division, especially Scholarships/Financial Aid and Orientation, as well as many other parts of campus.

Within Admissions, the operations & processing team that includes this position is a dynamic group of professionals with diverse backgrounds and perspectives who are charged with the implementation, evaluation, and maintenance of the application process for applicants to the University of Oregon. This team effectively reviews over 40,000 applications for admission each year and provides support and expertise to applicants and the broader Admissions team to ensure accurate application data and timely communication. In light of the university’s growing presence around the US and beyond, we are adding to this dedicated staff in order to accomplish even more in our work.

Position Summary

The purpose of the Admissions Specialist position is to provide specialized admissions office support by processing and evaluating freshman, transfer, and graduate applications for admission and to research application problems such as application fees, missing information, name changes, etc. This position must follow the UO admission requirements for all freshman, transfer, and graduate applicants. This position must also make sure the integrity of the student information system data is accurate for statistical reporting.

Work Schedule
This position works a nine-month, seasonal, recurring schedule during peak processing in the Admissions Office.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
OR
• An Associate's degree in Office Occupations or Office Technology;
OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Ability to work under pressure and complete large volumes of work on deadlines.
• Strong attention to detail.

Preferred Qualifications

• Experience in higher education.
• Experience with data management systems.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.