Department: Admissions
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0

Review of Applications Begins

October 20, 2024; position open until filled

Special Instructions to Applicants

Please include the following in your online application:
• Relevant work history, dates of employment, and education. These details are used to determine if applicants meet the minimum and preferred qualifications.
• Three professional references. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.

Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

Department Summary

The Office of Admissions is responsible for attracting, recruiting, and enrolling a highly-qualified, diverse student body. It has overall responsibility for representing the University to prospective students and their families at a variety of venues including campus events, high schools and colleges in Oregon and throughout the United States, and at selected international locations. Guided by a strong commitment to excellent customer service, the office supports students throughout the application and enrollment process. Each year the office researches and responds to close to 100,000 inquiries related to the admissions process as well as evaluating approximately 30,000 applications for admission. The work is completed within University admission standards, and policies, as well as related state and federal laws and regulations. Admission is offered to approximately 18,000 students and results in the enrollment of nearly 5,500 new undergraduates each year.

Position Summary

The Admissions Evaluator is responsible for processing and evaluating applications for admission, ensuring that all required information (including transcripts, English Proficiency Scores, and Financial Verification) and application fees are submitted. This position must follow the admission requirements for all types of applicants, including freshmen, transfers, and exchange students. Additionally, the Admissions Evaluator is responsible for maintaining the accuracy and integrity of the student information system data for statistical reporting purposes. This position will be responsible for reviewing both International and Domestic applications which will require adjusting to differing requirements based on the type of student and the education system of the country.

Some specific tasks that the Admissions Evaluator might perform include reviewing applications for completeness and accuracy, communicating with applicants regarding missing or incomplete information, updating and maintaining applicant records, processing application fees, verifying transcripts and test scores, evaluating transfer credits, calculating GPAs, and conducting research on various application problems.

Overall, the Admissions Evaluator plays a critical role in the admissions process, ensuring that all applicants are evaluated fairly and according to university policies and procedures. They must be detail-oriented, organized, able to process large amounts of information and data, and possess excellent communication skills to effectively manage the application process and provide support to applicants.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Ability to work under pressure and complete large volumes of work on deadlines.
• Strong attention to detail.

Preferred Qualifications

• Experience in higher education.
• Experience with data management systems.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.