Department: Erb Memorial Union
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24-$25.24/hour
FTE: 1

Review of Applications Begins

October 28, 2024; position open until filled

Special Instructions to Applicants

Please submit a resume with your application.

Department Summary

The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 400 student staff and serves over 15 thousand daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student centered and is operated in collaboration with a student board, who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs.

The Center for Student Involvement (CSI) focuses on two main areas: Resource Center and Student Activities Board
• The CSI Resource Center is a space and provides services for all affiliated UO student organizations. Services include club registration, advising, training, and shared resources in a space which clubs can call home. Our Vision is to be a hub of information and resources where student organizations can create, build, and connect students through fun events, services, and traditions.
• The Student Activities Board, through two teams, creates events that are desired by the UO student population and provide students with opportunities for social, personal, and intellectual development. Event content will vary from themed parties to intimate discussion groups; they will include long standing traditions and adaptive new creations all to fill the needs of UO Students.

Position Summary

The Student Services Coordinator is a key position within the Center for Student Involvement and is responsible for advising, training, and providing comprehensive support services to student organizations in the areas of organizational development and event management. The Services Coordinator will also advise, guide, and supervise student staff in the daily operations of the multifunctional CSI Resource Center space. The Coordinator will work collaboratively with students and stakeholders to ensure that student services are accessible, effective, and aligned with university policies, while fostering a positive and inclusive environment.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
• College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Excellent writing and attention to detail skills.
• Ability to communicate effectively with diverse students, staff, and faculty.
• Ability to prioritize and function effectively in a student-centered office environment where there can be noise and high activity.
• Ability to plan and implement student trainings for a diverse audience.
• MS Office Suite competency (Word, Excel) and the willingness to learn new computer applications such as MS Teams.

Preferred Qualifications

• Bachelor's degree.
• Supervisory experience.
• Experience advising a student organization in an education setting.
• Experience in event management such as timeline development, marketing, budgeting, risk evaluation and assessment.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.