Department: Educational and Community Supports
Classification: Grants/Contracts Coordinator
Appointment Type and Duration: Regular, Ongoing
Salary: Position Range: $24.09 - $36.81 per hour
FTE: 1.0

Review of Applications Begins

November 4, 2024; Position open until filled

Special Instructions to Applicants

To be considered for this position, please submit an online application, resume, and cover letter. In your cover letter, please describe how your combination of education and experience meet our requirements for this position.

Department Summary

Educational and Community Supports (ECS), a research unit within the University of Oregon’s College of Education, turns peer-reviewed research into real-world solutions. We are a leader in the data-based decision-making space and pioneered solutions which enable educators to use student behavioral data when implementing real-time solutions in schools throughout the United States and over 10 countries. Development at ECS blends cutting-edge research with a well-established and trusted educational service mission, sophisticated software and database architectures, and development tools. We offer a flexible, supportive family-friendly work environment in a stimulating academic setting.

At ECS, we value the contribution diversity brings to our work and culture. Understanding and learning from our differences gives us unique opportunities to improve our products and services.

Position Summary

The Grants & Contracts Coordinator monitors the day-to-day operations related to sponsored projects and contracts management at ECS. The person in this position is responsible for developing and implementing policies, processes, and procedures which support timely and accurate pre- and post-award financial management, reporting, and policy compliance. This position assists ECS to conceptualize, negotiate, and manage contracts via the University’s Purchasing and Contracting Services with third parties for the goods and services required of ECS’ sponsored projects. The Grants & Contracts Coordinator works directly with ECS’s principal investigators and provides consultation, advice, and direction to ECS’s Manager, Director, and principal investigators in the administration of sponsored projects including issues related to Human Subjects and SubAwards.

The Grants & Contracts Coordinator reports directly to the ECS Business Manager.

Minimum Requirements

• Two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; AND
• A Bachelor's degree in Business Administration with major courses in Accounting, Finance, or a related field.

Three additional years of the above experience may substitute for the degree requirement.

Professional Competencies

• Ability to work collaboratively with a team of colleagues and exercise flexibility in a team environment.
• Proficient in interpersonal and communication skills, with the capability to collaborate effectively with a diverse team possessing varied skill sets.
• Ability to manage multiple priorities and exercise good judgment in the decision-making process to ensure effective and efficient completion of project objectives.
• Ability to effectively, continuously and discretely work with confidential and potentially sensitive information.
• Ability to meet responsibilities independently with minimal supervision.
• Effective organization and multi-tasking skills.

Preferred Qualifications

• Experience in higher education or public sector
• Experience with University of Oregon systems, policies and procedures
• Expertise with Banner, IDR/Cognos, MS Office Suite (Excel, Word, Outlook), Internet
• Experience working with any of the following funding agencies: National Science Foundation, National Institutes of Health, Institute of Educational Sciences and Office of Special Education Programs.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.