Department: University Advancement
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57 to $27.69 per hour
FTE: 1.0

Review of Applications Begins

November 5, 2024 (updated); position open until filled

Special Instructions to Applicants

Please submit the following with your online application:
A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
A resume of your educational and professional work experience.

Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

Position Summary

The Employee Engagement Assistant (assistant) plays a vital role in internal engagement efforts and identifies opportunities to foster an inclusive and welcoming culture for all UA staff. Reporting to the Manager of Employee Development, Engagement, and Belonging for Advancement (manager), the assistant supports key Advancement programs and internal resources within the Employee Engagement team.

The assistant communicates long-term strategies to key partners and leadership, coordinating logistics with student supervisors, and overseeing student recruitment and training provides day-to-day support of the Advancement Student Worker Program. The Advancement Student Worker Program is part of the Employee Engagement team, and provides connection to the organization, a consistent experience for student employees across Advancement, and enrichment opportunities.

This position is located in Eugene and will need to work on campus four to five days per week to provide in-person programmatic support. The schedule may allow for more remote work during summer and term breaks.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Strong proficiency in rapport building with students, staff, campus, and surrounding community.
• Ability to engage students in learning and professional development
• Ability to stay organized, manage projects, and maintain the flow of work when deadlines and priorities shift; ability to work in a team-oriented environment.
• Ability to maintain continual attention to detail in completing assigned tasks and in tracking projects from start to finish; ability to work in busy office with distractions and frequent interruptions.
• Proficient technical and computer skills including with the use of spreadsheets, word processing and presentation software.
• Ability to gain a basic understanding of fundraising and development in higher education.
• Ability to maintain confidentiality and professionalism at all times, including understanding FERPA and other regulations that guide record keeping, tracking, and interactions with colleagues and students.

Preferred Qualifications

• Familiarity working with learning management systems, website, or office intranet software.
• Two years of relevant project or program management experience in a complex and diverse organization.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.