Department: College of Design
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $19.68 - $29.67 per hour
FTE: 1.0

Review of Applications Begins

May 12, 2025; position open until filled.

Special Instructions to Applicants

Along with your online application, including names and contact information for at least three professional references, please upload a current resume.

For a copy of the full position description, please email cbsohr@uoregon.edu. Salary offers are based on qualifications, experience, and the University's fair, equitable, and consistent pay practices.

We encourage you to apply even if you do not meet all of the preferred qualifications and professional competencies, listed in the job description. Success can come from various career paths and range of experiences, including skills gained outside of traditional classroom settings.

Note: Applicants who meet the minimum qualifications may be contacted for further information during the review process.

Department Summary

The School of Architecture and Environment (SAE) is a multidisciplinary academic unit with approximately 80 tenure and non-tenure faculty members, 6 staff members, and 700 students across three departments and two programs: Architecture, Interior Architecture, Landscape Architecture, Environmental Design, and Historic Preservation. With students in both Eugene and Portland, SAE offers accredited professional programs (leading to licensure or certification) and post-professional research-based degrees.

Position Summary

As the Academic Course and Studio Scheduler, you will play a critical role in planning and organizing courses and studios for the Architecture, Interior Architecture, Landscape Architecture, Environmental Design, and Historic Preservation programs at the University of Oregon. You will work closely with the SAE Director, Department Heads, Program Directors, and staff to create accurate and efficient schedules for both the Eugene and Portland campuses. Regular collaboration with Department Heads and academic directors will ensure alignment with curriculum planning, while ongoing tracking of student progress will help you provide forecasts for faculty, curriculum, and space needs.

In addition to developing course schedules, you will analyze registration and enrollment data to identify trends and make recommendations for curriculum updates. You will also manage the Graduate Employee (GE) application and selection process, ensuring appropriate staffing, and resolving scheduling conflicts. You'll oversee the studio preferencing process and assist with the development of terminal studio preview events, gate reviews, and final review schedules. Maintaining strong communication with faculty, students, and various university departments will be crucial to ensuring smooth operations and a seamless registration experience.

You will also be involved in project and program management, recommending new features or procedures to streamline operations, and implementing both long- and short-term goals. You'll manage key departmental projects, collaborate with faculty and staff to refine processes, and ensure the accuracy of data entry in university systems. Additionally, you'll be responsible for maintaining templates, surveys, and curriculum materials while ensuring the security of confidential information. Through continuous professional development, you'll stay up-to-date with relevant policies and systems to support the smooth functioning of the department and contribute to the success of academic programs.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Professional Competencies

• Strong interpersonal skills, including the ability to communicate with, work effectively with, and support individuals from diverse backgrounds and cultures.
• Ability to promote an inclusive work environment.
• Strong organizational and analytical skills with close attention to detail.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Ability to interpret and apply laws, regulations, and program information effectively when making decisions or providing information to others;
• Effective communication skills via multiple modalities with students, faculty, staff, and the public, using courtesy and clarity to explain program policies and procedures.
• Ability to use and learn software to perform daily work.

Preferred Qualifications

• Post secondary course work in office management or the specific program area desirable.
• Proficiency with Microsoft Office Suite, primarily Word, Excel, and Outlook
• Experience in collecting, managing, and analyzing data, preparing reports, and maintaining complex record-keeping systems.
• Experience in monitoring and evaluating processes, policies, and projects to ensure accuracy, minimize issues, and recommend and implement improvements.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.