Department: Educational & Community Supports
Appointment Type and Duration: Funding Contingent (Faculty, Research OAs), Ongoing
Salary: Starts at $57,200, commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2025-2026
FTE: 1.0

Application Review Begins

October 20, 2025; position open until filled

Special Instructions to Applicants

In order to ensure consideration for this position; submit an online application, resume, and cover letter. In your cover letter, please describe how your combination of education and experience meet our requirements for this position.

Department Summary

Educational and Community Supports (ECS), a research unit within the University of Oregon’s College of Education, turns peer-reviewed research into real-world solutions. We are a leader in the data-based decision-making space and pioneered solutions which enable educators to use student behavioral data when implementing real-time solutions in schools all over the United States, U.S. territories, and over 10 countries worldwide. Development at ECS blends cutting-edge research with a well-established and trusted educational service mission, sophisticated software and database architectures, and development tools. We offer a flexible, supportive family-friendly work environment in a stimulating academic setting.

At ECS, we value the contribution diversity brings to our work and culture. Understanding and learning from our differences gives us unique opportunities to improve our products and services.

Position Summary

The Research Administrative Coordinator (RAC) is a highly motivated, organized, and communicative individual who provides high-level, detailed administrative support for the ECS research and royalty portfolio.

The RAC manages all stages of research administration, from pre-award proposal development and submission to post-award financial reporting and closeout. This includes working closely with principal investigators, managing deadlines, forecasting expenses, and reconciling financial reports.

The RAC uses COGNOS, Banner, Excel, and Smartsheet to maintain ledgers for various funds. The position evaluates the need for and establishes purchase orders, contracts, and subawards. They approve payments for invoices, vouchers, and travel reimbursements, while ensuring accuracy and audit compliance. The RAC develops and applies comprehensive knowledge of university and federal grant policies, communicating regularly with faculty, staff, students, and external partners.

The RAC provides lead work for and backs up other members of the ECS Business Operations team. This role requires the consistent use of independent judgment, professional sensitivity, and confidentiality. The RAC reports directly to the ECS Business Manager and plays an essential role on the ECS team.

Minimum Requirements

• Bachelor's degree in finance, accounting, or other related field OR an equivalent combination of education and experience.
• Two years of experience in research administration, grant management, or a closely related administrative or financial role.
• Experience with financial tracking, budget reconciliation, or account management.
• One year of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.

Professional Competencies

• Demonstrated delivery of complete and compliant grant projects by managing all deadlines and budgets effectively.
• Ability to resolve complex regulatory questions and challenges with sound judgment, ensuring compliance.
• Ability to foster positive and effective relationships with a wide range of stakeholders, both independently and collaboratively.
• Ability to leverage strong analytical skills and financial system proficiency to maintain accurate and auditable financial and administrative records.

Preferred Qualifications

• Experience working in Higher Education Research Administration.
• Experience with grant management software (e.g., grants.gov, G5.gov or Research.gov).
• Advanced degree in Research Administration, Business Administration, Management, Public Administration, or a closely-related field, or relevant professional certifications (e.g., CRA, CPRA, CFRA).
• Five or more years of experience in business or research administration, including grant development, editing, review, and compliance with regulations.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

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