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Research Administrative Coordinator

Apply now Job no: 530302
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Research/Scientific/Grants

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $52,000-$65,000
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

January 4, 2023; position open until filled (updated)

Special Instructions to Applicants

Along with your online application, please upload a cover letter and resume.

Department Summary

The Knight Campus for Accelerating Scientific Impact is a billion-dollar initiative designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students.

The Knight Campus is developing a hub where innovative research and discovery will thrive – driving business in Oregon. As we grow into our research facilities, we aim to have 30 teams of scientists and researchers, accompanied by 550 students who will be involved in the research cycle, gaining unique experience. This means the Knight Campus will be not only driving groundbreaking scientific research but preparing a new generation of innovative scientists who will define our future. The collaborative scientific research done at the Knight Campus will break down barriers and accelerate the advancement of science to improve the human condition and benefit the world.

Position Summary

The Knight Campus seeks a highly motivated, ambitious, organized, and communicative individual to provide high-level research administrative support. The Research Administrative Coordinator will be responsible for a broad set of assignments related to the Knight Campus research portfolio. This position provides research administration and grant management services to Knight Campus faculty and affiliates. This position works closely with principal investigators during both pre- and post-award management and is proactive in managing the pre-award process, including establishing deadlines and monitoring progress towards completion. This position will engage in post-award administrative functions, such as compiling reports to meet sponsor regulations, processing complex transactions, and providing guidance on compliance questions.

Additionally, this position will interact regularly with external constituents, administrative colleagues, faculty, students, and executive positions in the public and private sectors. This position will report directly to the Associate Director of Finance and will be an essential role on a growing team. The position is a crucial element of the administration support structure that is envisioned for the billion-dollar academic, research, and innovation enterprise of the Knight Campus.

Minimum Requirements

• A Bachelor's degree AND three years of progressively responsible experience in research administration, administration of sponsored programs, and/or writing grant proposals.
o Two additional years of relevant work experience may substitute for a Bachelor’s degree.
• One year of experience in developing, editing, and reviewing proposals, budgets, grants, and/or contracts for adherence to state and federal regulations.
• Six months experience in an environment working with governmental and granting agency regulations pertaining to grants and contracts

Professional Competencies

• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Strong organizational and analytical skills with close attention to detail.
• Customer service experience in a professional setting.
• Ability to communicate effectively with individuals from diverse backgrounds and cultures.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated ability to learn, understand, and explain university and government policies, rules, and regulations.

Preferred Qualifications

• Professional certifications, a Bachelor's or advanced degree in Research Administration, Business Administration, Management, Public Administration or a closely-related field.
• One or more years of project management experience related to research or grant administration in higher education, research organizations or a related environment.
• Experience with budget and financial management.
• Experience with Microsoft Office and other software programs including: HRIS/FIS platforms/databases, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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