Department: Division of Graduate Studies
Classification: Public Info Representative 1
Appointment Type and Duration: Regular, Ongoing
Salary:$21.00 - $31.91 per hour (Updated)
FTE: .5
Review of Applications Begins
March 19, 2024; Position open until filled.
Special Instructions to Applicants
Along with the online application, please submit a resume, and relevant work samples which may include published stories, websites maintained or designed, etc.
In addition, please submit the name and contact information for three professional references, at least one of which must be a current or past supervisor. Candidate will be notified prior to references being contacted.
Department Summary
The Division of Graduate Studies serves as the institutional home for all graduate students and is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. The Division provides cross-disciplinary experiences, funding, and professional development; advocates for graduate students; and partners with programs for student success. Its programs and services affect nearly 3,500 graduate students and 135 graduate degree programs. The Division’s core purpose is to promote graduate education by fostering excellence, innovation, and inclusiveness across all graduate programs.
Position Summary
We are seeking a Communications Coordinator focused on Division of Graduate Studies internal and external communications and who will contribute to the Division’s mission and a positive, inclusive organizational culture.
As the Communications Coordinator, you will use highly developed listening, interpersonal, and collaboration skills to create and coordinate communications content about Division events, resources, procedures, and policies that support prospective and current graduate students, graduate program faculty and staff, alumni, and donors.
You will be expected to synchronize Division communications, promote a consistent, recognizable, inclusive, and positive division image, and increase student, faculty, staff, and community access to Division resources. You will ensure that the efforts are promoted and coordinated with Division, University, and community partners. You will also be responsible for working with Division and UO Central Communications staff to create content for print, web, and video projects/campaigns as well as supporting the ongoing development and maintenance of the Division website, social media communications, and email communications.
In this position, you will also:
• Perform duties in a way that advances and supports graduate education.
• Exhibit a positive, professional manner while maintaining the highest ethical standards.
• Maintain strict student and client confidentiality.
• Always provide exceptional customer service.
• Be sensitive to, knowledgeable about, and respectful of differences in culture, ethnicity, religion, sexual orientation, physical disability, gender identity, and gender expression in support of a multicultural organization that views diversity as critical to its mission.
• Exhibit reliability and trustworthiness, taking responsibility for own actions.
• Foster effective working relationships and a genuine intention to work cooperatively with others.
• Comply with all university compliance policies, procedures, and safety standards in the workplace.
Minimum Requirements
Three years experience in gathering information, writing/producing materials, presenting information to the public and public relations. One year of this experience must have included responsibility for press releases and interaction with the news media.
A bachelor's degree in journalism, communication or closely related field may substitute for up to two years of the general experience.
Professional Competencies
• Strong writing, organizational, and copy-editing skills
• High-level interpersonal skills and strong communication skills
• Demonstrated ability to successfully brand and story tell, in ways that engage and capture the attention of the target audience
• Ability to work effectively and successfully with individuals from diverse backgrounds and cultures in a team environment
• Ability to write creative communications content that is culturally inclusive, sensitive, and relevant
• Ability to produce creative, high-quality work in a rapidly changing environment
• Basic knowledge of Microsoft Office Suite, Adobe Creative Cloud, project management applications, and web-based content management systems
Preferred Qualifications
• Demonstrated project management experience
• Experience writing and editing in higher education
• Experience with digital content strategy and analytics
• Knowledge of website structure, navigation, and using basic HTML code
• Knowledge and experience with Drupal, WordPress, Adobe Photoshop, InDesign and Illustrator, Mail Chimp, other content management systems, and desktop publishing
• Photography and videography skills
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
