Department: Labor Education and Research Center
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour (updated)
FTE: 1.0
Review of Applications Begins
Position closes May 15, 2024
Special Instructions to Applicants
Submit a resume, cover letter, three references. Optional: share example of media you've designed for outreach (e.g., flyer or link to website).
Department Summary
Since its inception in 1977, the Labor Education and Research Center at the University of Oregon has made the resources and expertise of the higher education system available to workers, unions, policymakers, and community partners throughout Oregon and the Pacific Northwest. LERC’s faculty provide training and technical assistance to legislators, community activists, and governmental agencies at the state, local, and federal levels and frequently furnish background information on labor and employment issues to the news media. They also actively participate in professional associations related to labor education and their particular academic disciplines.
With offices at the UO main campus and the UO Portland, the Center’s instructional faculty deliver over 50 non-credit workshops, seminars, and conferences to adult learners each year. With the help of research faculty and graduate students, LERC maintains an active research agenda and produces public reports on their findings.
Support staff include the Fiscal Coordinator and the Education Program Manager, both based in Eugene.
Position Summary
As the on-site staff person coordinating services and operational activities, this position plays an important role in the smooth and efficient operation of LERC’s Portland office. While this position serves as a primary contact with other departments and UO administration in Portland concerning office operations, an important and large part of the position is coordination with outside constituent organizations and agencies, vendors and venues. Major responsibilities include: planning and executing large public-facing trainings and conferences; collaboration with departmental colleagues and external stakeholders; record-keeping; representing LERC in its outreach and social media presence; and website maintenance and design. This position works independently and as part of project teams, requiring strong project management and interpersonal skills. They report to LERC’s Co-Director at the UO Eugene campus.
Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
• Ability to work independently, exercise sound judgment and participate effectively in work-teams.
• Ability to effectively and diplomatically communicate with a wide range of people (faculty, staff, outside collaborators, vendors, and program attendees).
• Demonstrated high-level organizational skills, and ability to manage projects and timelines.
• Advanced computer application skills in word processing, design, and data management.
Preferred Qualifications
• Highly Proficient with FileMaker Pro or similar relational database for data entry, creating and interpreting reports, and basic troubleshooting.
• Interest in labor, digital strategies, and social media.
• Highly proficient in the use of Qualtrics for creating forms and surveys.
• Marketing and/or promotional experience for conferences, events, or educational programs
• Experience creating flyers and promotional materials using Word and Adobe Suite.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
