Department: CAS Academic Support Unit 7
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57-$27.69 per hour
FTE: 1.0
Review of Applications Begins
September 5, 2024; position open until filled
Special Instructions to Applicants
A complete application must include:
• A current resume/CV
• A Cover letter
• Three (3) professional references with contact information
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
This position is in Academic Service Unit (ASU) 7 Operations, which houses staff and managers who provide administrative, strategic, and operations support to multiple departments and programs, including: Anthropology, Geography, Environmental Studies, InfoGraphics Lab, and the Prison Education Program.
Position Summary
The Operations Coordinator is the primary support position for all operational and logistical processes within the assigned Academic Support Unit (ASU) and assists the Operations Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer department operations and special projects in assigned areas.
This position initiates, oversees, and coordinates operational and logistical processes within the assigned ASU related to areas including public-facing events, office operations, employee onboarding, space, records management, communications, awards and scholarships, student employee hiring, equipment, course materials, and supply procurement. In assigned areas, the position is the primary liaison and will provide guidance to ASU staff, students, and faculty related to these operational and logistical areas. This position also assists the Operations Manager and faculty with special projects as needed.
Special projects and regularly assigned work require independent research, analysis, evaluation, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Operations Manager. This position has responsibility for undertaking projects from set-up through completion.
This position reports directly to the Operations Manager and works on the Operations team within the ASU. The position requires strong interpersonal and organizational skills and the ability to prioritize workload. The person in this position works largely independently and deals with routine and unexpected matters (some of which are confidential), that require independent judgment calls daily regarding policy interpretation and/or the type of services to be provided. The person in this position interacts frequently with the units’ faculty and staff, as well as with administrative colleagues throughout the academic and administrative areas of the University. Interactions occur to provide information or request it from others; to explain policies and procedures, to resolve problems in accordance with policies and procedures, and determine exceptions to policies and processes. The person in this position needs to be committed to the principles of diversity, equity, and inclusion, and sensitive to the needs of diverse faculty, staff, and students.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Adaptability and flexibility in an environment of change.
• Ability to work effectively both independently and as a member of a team.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
• Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations appropriately.
• Ability to understand and follow guidelines, policies, and procedures.
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
• Ability to work effectively under the pressure of deadlines and competing demands.
Preferred Qualifications
• Experience working in higher education.
• Experience using software and database queries to identify, analyze, and track large volumes of data/information on an ongoing basis while correcting identified discrepancies.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
