Department: CAS Human Resources
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.55 - $31.06
FTE: 1.0
Review of Applications Begins
December 17, 2024; Position open until filled
Special Instructions to Applicants
For full consideration, complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.
Department Summary
The College of Arts & Sciences is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason the University of Oregon is one of only 65 universities in the prestigious Association of American Universities.
CAS Human Resources (CAS HR) provides services in the areas of talent acquisition, payroll administration and HR operations to departments within the College of Arts and Sciences. The mission of CAS Human Resources (CAS HR) is to provide consistency through centralized services, offering our expertise in processing a wide variety of business operation transactions and functions, including acting as a liaison to the Business Affairs Office, University Human Resources, and Payroll Administration. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.
Position Summary
The Talent Acquisition Specialist position reports directly to the Talent Acquisition Manager in CAS HR and assists the supervisor with the ongoing operations and direction of CAS’s talent acquisition program. The position provides critical and confidential human resources support to all CAS units supported by CAS HR. This position will focus on the coordination of staff, officers of administration, faculty, and student recruitments, researching and analyzing hiring, onboarding, and engagement practices, facilitating meetings, explaining policies and procedures, and assisting in the development of HR programs and services. It will also support position development, job analysis, and classification and compensation, and interpret rules, regulations, and policy in these areas.
The Talent Acquisition Specialist routinely works with hiring managers and search committees within the units that provide administrative support to our departments and programs. This position provides administrative support to faculty and staff searches for assigned units or employee groups, advises units on best practices in recruitment, leads recruitment briefings and search committee meetings, and liaises frequently with unit personnel to ensure a smooth client - relationship and positive candidate experience. With specific regard to the faculty employee group, this position will also have frequent contact with administrative staff in the eight Academic Support Units (ASUs) to advise, interpret, and support faculty searches and hiring.
This position requires the incumbent to be able to function highly independently with general supervision and work assignments from the Talent Acquisition Manager.
Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.
Professional Competencies
• Ability to create effective and collaborative work relationships to support building and maintaining a talent acquisition program for CAS.
• Understanding of the principles of diversity, equity, inclusion, and belonging, and dedication to fostering an inclusive work and recruitment environment.
• Attention to detail.
• Ability to work independently and be resourceful.
• High ethical standards.
• Excellent customer service skills (follow through, proactiveness, responsiveness, positive attitude toward clients).
Preferred Qualifications
• Work experience in higher education or the public sector.
• Experience delivering presentations and/or trainings.
• Experience with recruitment and selection processes.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
