Department: Finance and Administration Shared Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $18.16 - $26.97 per hour
FTE: 1.0
Review of Applications Begins
May 6, 2025; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application and resume that address how you meet the minimum and preferred qualifications.
Department Summary
Finance and Administrative Shared Services (FASS) is a strategic shared services hub within the Administrative Services portfolio. FASS specializes in providing comprehensive administrative support to departments within the Vice President of Finance and Administration's portfolio as well as the President's portfolio. The department is committed to offering a seamless, full-service experience in business operations and human resources functions.
FASS is dedicated to fostering strong campus partnerships and delivering exceptional functionality, expertise, efficiency, and service to its clients. The units supported by FASS represent diverse, large-scale business enterprises, encompassing over 1,400 employees and managing a combined operating budget of approximately $200 million.
The FASS Human Resources and Payroll group is dedicated to providing superior customer service and creating partnerships with our colleagues and customers to ensure that HR and payroll needs are fulfilled to the highest standards. The Payroll team is responsible for responding efficiently and accurately to a wide range of payroll inquiries and needs. The Human Resources team provides full cycle recruitment services, as well as guidance and support for employee onboarding, performance management, and a broad array of employee relations and personnel topics.
Position Summary
We are seeking a detail-oriented and organized individual to join our team as a Human Resources & Payroll Assistant for our shared service unit. As a member of the FASS HR & Payroll team, you will work with a team of highly dedicated individuals to provide excellent customer service and support for a diverse array of departments at UO. The HR & Payroll assistant is responsible for coordinating various HR processes, including student hiring, temporary employee appointments, and performance evaluations.
The HR & Payroll Assistant also provides assistance to the FASS Payroll team, ensuring timely processing of monthly pay, and provides support in employee onboarding, maintaining HR records, assisting with recruitments, and contributes to special projects.
This is a great opportunity for someone looking to grow in the HR and payroll fields and who enjoys working in a fast-paced, collaborative environment.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Perform duties in a way that advances and supports the mission of the department and university.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive attitude.
• Model the highest ethical standards.
• Provide superior customer service, maintaining composure during stressful situations.
• Effective organizational skills
• Strong communication skills including written, oral, and presentation.
• Ability to prioritize and complete work through frequent interruptions.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Proficiency utilizing Microsoft office suite products beyond basic editing functions.
Preferred Qualifications
• Work experience in human resources
• Professional experience in a higher education environment.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
