Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $21.64 - $26.44 per hour
Compensation Band: OH-OA04-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
June 6, 2025; position open untill filled
Special Instructions to Applicants
Along with your completed application form, please also provide a current resume and a cover letter of interest detailing your skills and experience.
Department Summary
The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start-up and grow. The Knight Campus is reshaping the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students. The Knight Campus supports a dynamic externally sponsored research portfolio, a diverse set of graduate academic programming, innovation and entrepreneurship initiatives and an active external affairs program.
The Knight Campus Business Operations and Administration Team (BOAT) operates as a hub of experts who provide high quality, exceptional business operations and administrative services to all units and programs in the Knight Campus. Service areas include full-cycle activities in human resources operations, financial operations, research administration/operations, academic administration/operations, and general business operations. The BOAT provides business services to all Knight Campus units which are continually growing at a remarkable pace as we scale up to achieve our mission of science advancing society with a vision to dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship.
Position Summary
The Knight Campus seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level business support for our growing graduate academic programs.
The Academic Business Coordinator will be responsible for a broad set of assignments related to the Knight Campus, which regularly requires the ability to exercise independent judgment while executing the priorities identified by the Assistant Director of Academic Administration (ADAA). This position is responsible for providing essential financial, business, and regulatory services for the Knight Campus Masters Instructors, students, and academic programs. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills while providing business operations support to multiple Knight Campus academic units.
Additionally, this position provides strong business operations and administration support to the graduate academic programs in the Knight Campus. Responsibilities will include coordinating the student admissions cycle, enrollment processes, course scheduling, and registration cycles, tracking tuition generation budgets vs. actuals, annual budgeting support, event management, purchasing, A/P and A/R, financial reporting, onsite classroom management, coordinating large group meetings and facilitating collaboration discussions, generating and sending unit wide communications, managing complicated travel itineraries, project management and more. This position will regularly interface with external constituents, administrative colleagues, faculty, and students on behalf of the Knight Campus Master's Program and other academic programs.
This position will report directly to the ADAA, and will be an essential role on a growing team. The Academic Business Coordinator will be a crucial element of the support structure that is necessary for the billion-dollar academic, research, and innovation enterprise of the Knight Campus.
Minimum Requirements
• A bachelor’s degree PLUS 2 years of progressively responsible business operations or administration experience. OR
• 6 years of progressively responsible business operations or administration experience.
Professional Competencies
• Strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
• Commitment to promoting an inclusive work environment.
• Strong organizational and analytical skills with close attention to detail.
• Effective communication skills.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
• Proficiency with software programs including: HRIS/FIS platforms, MS Office Suite, Google Suite, and Adobe.
Preferred Qualifications
• A Bachelor's or advanced degree in Business, Finance, Management, Public Administration or a closely related field.
• 1 year of project management experience related to business or finance administration in higher education, research organizations or a related environment.
• 1 year of experience with financial transactions governed by regulations and complex policies.
• Experience providing customer service in a professional environment.
• Experience with BANNER, Concur and/or similar financial information system.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
