Department: Central Business Services Office
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $19.68 - $29.67 per hour
FTE: 1.0
Review of Applications Begins
June 1, 2025; position open until filled
Special Instructions to Applicants
Please include the following documents with your online application:
1. A current resume/CV
2. Names of at least three professional references, including their e-mail addresses, and phone numbers.
The CBSO is committed to finding the best candidate for the job, and that might be someone with a nontraditional background. Even if you don’t think you meet every preferred qualification, we encourage you to apply. Use your application to tell us what excites you about the position and highlight the transferable skills and experiences you would bring to the team.
To request a copy of the full position description, please email CBSOHR@uoregon.edu.
Department Summary
The Central Business Service Offices (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The CBSO offers holistic support in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.
The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, and University Human Resources, and Payroll Administration. We are committed to providing superior customer service, collaboration, and implementing fair, consistent, and equitable practices for all our partners to ensure their needs are fulfilled to the highest standard.
The CBSO provides shared services for several organizations within the Office of the Provost portfolio including:
Ballmer Institute for Children’s Behavioral Health
College of Design
School of Journalism & Communication
College of Education
Clark Honors College
Lundquist College of Business
The units supported by CBSO constitute a large business enterprise consisting of more than 3,500 employees and a total budget of more than $140 million in budgeted operations funds. There are additional operations funds such as foundation funds, research funding, designated operations, and other non-general funds, an estimated $15M before foundation funds. The CBSO works with multiple employee category types funded from various sources such as sponsored, gift, foundation, and research, outreach, and designated operations funds. The CBSO handles these fund transitions in addition to budgeted operations funds.
Position Summary
The Human Resources and Business Operations Assistant (Assistant) provides comprehensive support to the CBSO team, collaborating with unit colleagues to complete transactions for CBSO and its partner units. This role plays a key part in human resources and business operations across multiple departments.
This dual report position offers an excellent opportunity to work closely with the Associate Director of Business Operations and the Associate Director of Human Resources and Payroll. The role entails a dynamic mix of human resources and business operations tasks, with work assignments tailored to ticket volume and the most pressing coverage needs.
Examples of key responsibilities may include assisting with recruitment and hiring processes, maintaining digital personnel files, supporting payroll transactions, and troubleshooting payroll discrepancies. The Assistant may also assist in coordinating new hire processes, including background checks and documentation, and help track annual and merit reviews. The position may also support HR communications by updating faculty and staff on policies, mandatory trainings, and deadlines, as well as assisting with the development and improvement of HR workflows and document maintenance.
On the operations side, key responsibilities may include assisting with accounts payable, purchasing, and contracting transactions. This could involve advising faculty and staff on purchasing regulations, processing vendor payments, employee reimbursements, and ensuring compliance with university and state purchasing policies. Work may include processing transactions through various platforms, resolving discrepancies, tracking encumbrances, and ensuring proper documentation. The Assistant may also help with contract creation, submission, and coordination with UO Purchasing and Contracting Services.
Every task you undertake will be conducted with a commitment to compliance with UO policies, ensuring we maintain the highest standards in all transactions. Your contributions will not only be impactful but will also play a crucial role in the success of our team.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Skilled in using software and technology, including word processing, spreadsheets, and HR/payroll systems (e.g., PageUp, UKG, Concur), with a focus on leveraging technology to streamline processes and improve operational efficiency.
• Effective communication skills, and the ability to engage effectively with a wide variety of constituents (faculty, staff, students, and external vendors) in both in-person and written formats.
• Organized with an ability to manage shifting priorities while working independently and collaborating effectively within a team.
• Possesses strong interpersonal skills and the ability to handle sensitive and confidential information.
• Ability to interpret and apply complex laws, rules, policies, and procedures, ensuring compliance in payroll, HR, purchasing, and contracting transactions.
• Understanding of financial practices, such as accounts payable, payroll, budgeting, contracts, and travel.
• Ability to analyze, summarize and effectively present data.
Preferred Qualifications
• Three years of experience in lead work for operations functions such as procurement, accounting, payroll, human resources, accounts payable, account reconciliation, and/or travel coordination.
• Experience with HRIS or financial system (Banner, MyTrack), time entry systems (UKG (Kronos)), Travel and Procurement (Concur), or other similar platforms.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
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