Department: Continuing and Professional Education
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 – $60,000 per year; commensurate with experience
Compensation Band: OS-OA05-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
July 2, 2025; position open until filled
Special Instructions to Applicants
Please submit a cover letter, resume with educational and professional experience, and contact information for 3 professional references with your online application.
Department Summary
University of Oregon Continuing and Professional Education (CPE) connects UO with regional communities. Working in partnership with UO schools and colleges, selected vendors, and national credentialing associations, CPE serves the public by enabling learning outside of the traditional university setting. Participants do not have to be admitted students at the University of Oregon to participate in CPE programs. Individuals can access vibrant professional development opportunities, lifelong learning enrichment courses, and community engagement activities that serve nearly 5,000 participants annually at local continuing ed programs.
Through CPE’s mission to produce or aid in the delivery of educational programs for purposes of lifelong learning and professional development, the Conference Services sub-unit provides an important resource to this mission in two ways: first, by providing specialized operational support to academic departments, individual faculty members in their hosting of on-campus events and noncredit workshops, or other auxiliary units (e.g. UO Housing); second, by providing technically-sophisticated and integrated conference management and customer service solutions to externally-facing professional associations for the administration and production of educational conferences and tradeshows (both small and large-scale: 10,000+ attendees).
Continuing and Professional Education programs are self-supported and fee-based; they do not use state dollars. CPE reports to the Division of Student Services and Enrollment Management.
Position Summary
The Exhibits and Corporate Engagement Department is a core service area within Conference Services responsible for exhibit and sponsorship sales, and the associated fulfillment and management functions, for contracted events and meetings. The department also facilitates and supports the fulfillment of operations and logistics duties across other core service areas during pre-planning and onsite deployment. Members of this department deliver a full range of services that include but are not limited to, sales and outreach, sales database maintenance and expansion, sponsorship and branding opportunities definition and fulfillment, web-based application/contract development, website content definition and maintenance, floor plan development and management, digital and print collateral definition and design, communication development, email/phone customer service, client relations, and onsite logistics.
The position of Exhibits Project Manager is a crucial member of the Exhibits and Corporate Engagement service area, responsible for driving the successful delivery of assigned projects while functioning as the lead and liaison to both the client and the general services contractor(s) on said projects across multiple conferences and events. They are dedicated to developing flexible, customer-oriented project management plans that support creativity and high-quality delivery.
The Exhibits Project Manager regularly exercises independent judgment and possesses a deep understanding of the Conference Services sub-team, its events and services, and personnel. They handle sensitive, confidential matters, and are instrumental in fostering positive relationships with clients, contractors and staff while effectively managing multiple projects with strict, competing deadlines. The Exhibits Project Manager utilizes strong leadership skills to direct work teams in relation to project delivery across Conference Services, and will require travel between 8-30 nights per year to event locations, as well as specialty site visit travel to meet with clients.
Projects are in support of the Exhibits and Corporate Engagement service area, and include but are not limited to:
• definition of large-scale public space designs and installations for events
• exhibit floorplan development
• interpretation of established designs and application to structures and other graphic installations
• order fulfillment with facilities and general service contractors for building-wide events
• fulfillment of pre-conference and onsite booth sales
• exhibitor/sponsor relationship management
The Exhibits Project Manager is responsible for direct supervision of 1-3 classified temps, with lead work/oversight of 2 professional staff and 5 student staff. This position reports to the Associate Director of Conference Services.
Minimum Requirements
• Bachelors’ degree and 2 years of experience in project management within a large, complex organization OR
• A combination of equivalent education and experience totaling 5 years.
Professional Competencies
• Project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.
• Strong aesthetic sensibility and demonstrated ability to think creatively.
• Ability to communicate effectively, including the ability to comprehend, analyze and interpret complex information to effectively present information to various stakeholders, both internal and external to the university.
• Ability to work effectively and collaboratively with people of diverse backgrounds and cultures. Proven ability to be effective in an interdisciplinary team environment.
• Self-motivated, punctual, reliable, organized, and flexible. Excellent organizational, problem-solving, and time-management skills. Excellent attention to detail.
• Strong proficiency of MS Office Suite and Adobe Acrobat.
Preferred Qualifications
• Experience working with the management of events and tradeshows.
• Experience managing suppliers, such as General Services Contractors.
• Meetings certification or project management relevant coursework.
• Experience in team leadership and employee supervision.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
