Department: Provost's Administrative Services Team
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience.
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
July 19, 2025; position open until filled
Special Instructions to Applicants
To ensure consideration, a complete application must include:
1. A current resume/CV.
2. Three (3) professional references with contact information. References will not be contacted until you are notified.
Department Summary
Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.
As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including four different unions, student employees, and officers of administration.
Position Summary
Reporting to the PAST Associate Director of Business Operations, the Business Operations Manager provides operational leadership and expertise to the PAST shared services team and PAST's partner units. This position plays a critical role in designing and maintaining efficient business processes, ensuring operational excellence and compliance with institutional policies and procedures.
The Business Operations Manager oversees the business operations team, which includes purchasing, contracting, travel, deposits, and general administrative transactions. This role is responsible for ensuring timely and accurate processing of transactions, maintaining strong internal controls, and providing exceptional customer service to partner units. The individual in this position develops and implements procedures, forms, and workflows to improve efficiency and transparency across business operations.
The individual in this position will supervise business operations staff and may be called upon to act in the capacity of the PAST Associate Director of Business Operations in the Associate Director’s absence.
The Business Operations Manager is a key contributor to the PAST leadership team and actively participates in strategic planning and continuous improvement initiatives. This position operates with a high level of independence and discretion, regularly collaborating with client unit directors, senior administrators, and business partners across campus to assess needs and implement solutions.
Minimum Requirements
• A bachelor’s degree and three years financial experience which could include a combination of financial support and accounting; or an equivalent combination of education and experience.
• One year of supervisory or team lead work.
Professional Competencies
• Ability to work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
• Ability to independently identify and complete necessary tasks.
• Ability to maintain close attention to detail while managing multiple concurrent priorities.
• Ability to create and maintain a respectful, inclusive, and safety-conscious workplace.
• Ability to model high ethical standards.
• Strong customer service orientation and ability to communicate effectively with diverse stakeholders.
• Ability to quickly learn and apply new systems, tools, or technologies.
• Ability to problem-solve, particularly in operational or administrative contexts.
Preferred Qualifications
• Experience working in a higher education or similarly complex, decentralized organizational environment.
• Experience with the Banner financial information system or a comparable enterprise resource planning (ERP) system.
• Experience supporting or implementing business process improvements.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
