Department: Physical Education and Recreation
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $60,000 per year
Compensation Band: OS-OA04-Fiscal Year 2025-2026
FTE: 1.0
Application Review Begins
February 22, 2026; position open until filled
Special Instructions to Applicants
Please apply online and upload the following materials:
• Current resume with detailed employment history, including the month and year for the start and end dates of each role.
• Cover letter explaining your interest in the position and how your skills and experience align with our qualifications.
• Contact information for at least three professional references, one being your current or most recent supervisor. We will notify you before contacting any references.
To be considered in the initial review, complete applications must be submitted by February 22, 2026 at 11:55 PM (Pacific Time). Application review will begin February 23, 2026. Only complete applications will be considered. A complete application includes a resume, cover letter, and references.
**Questions regarding the application procedure can be sent to:**
Patty Smith
Executive Assistant
Department of Physical Education and Recreation
plsmith@uoregon.edu
541-346-1041
Department Summary
The Division of Student Life supports the university’s academic mission and strategic plan through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four major portfolios, the Office of the Dean of Students, Experiential Learning & Engagement, Health & Wellbeing, and Division Administration. Key programs and departments within the division include but are not limited to University Health Services, Erb Memorial Union, Physical Education & Recreation, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Fraternity and Sorority Life, Counseling, Health Promotion, Community and Belonging, Strategic Communications, Student Government Engagement & Success, Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.
The Physical Education and Recreation Department (PE and Rec) plays a vital role at the University of Oregon in educating, engaging, and inspiring the campus community to live active, balanced lives! As part of the Division of Student Life, we expand learning beyond the classroom and facilitate positive experiences to support physical, emotional, and social wellbeing, as well as student success. We actively cultivate a safe, inclusive, and accessible environment at the Student Rec Center that honors diverse needs and encourages people of all abilities and backgrounds to participate.
PE and Rec offers world-class facilities, a long tradition of curricular-based physical education classes, and a growing and diverse set of programs, but what really sets the department apart is the culture co-created by the people who work here. We are committed to equity, belonging, and social justice, as well as fostering a diverse and culturally-aware community. PE and Rec team members are cooperative and collaborative, both within and outside the department, and we strive for excellence in everything we do for our community. We demonstrate integrity in our interactions and challenge each other to continually grow and develop.
Core Values:
*Compassion *Cooperation *Development *Equity and Inclusion *Excellence *Fun *Integrity *Stewardship *Wellbeing
Position Summary
The Coordinator of Business and Events is an administrative and supervisory role that manages key business operations of the Physical Education and Recreation Department. Reporting to the Assistant Director for Business and Events, this position manages facilities rentals and event coordination, departmental business operations, contracts and procurement, and supervises approximately 30 event student staff members.
The Coordinator oversees aspects of facilities rentals and events, from initial client requests to post-event follow-up, while ensuring clear communication, realistic expectations, and a high-quality client experience. Responsibilities include event/rental invoice compilation, management of departmental printing and copying operations, including supply orders and maintenance coordination, and departmental records management to ensure compliance with university policies and retention schedules.
The Coordinator recruits, hires, schedules, trains, and evaluates approximately 30 student event staff members, ensuring compliance with all employee policies, collective bargaining agreements, and university regulations. This includes maintaining training records, submitting timely attendance reports, and collaborating on staff scheduling and training updates.
The Coordinator serves as steward of departmental resources and primary liaison to Student Life Financial Services regarding contract and purchasing management, including oversight and management of contracts, departmental Procurement card purchasing, vendor management, and resolution of procurement discrepancies. The position also serves as custodian of departmental capital assets and inventory, maintaining accurate records of physical asset locations, coordinating property control transactions, and ensuring compliance with university asset management standards.
The Coordinator serves as backup to the Assistant Director of Business Operations and Events during their absence and may perform other duties as assigned to support departmental and divisional initiatives.
Minimum Requirements
• Bachelor's degree AND one year of experience in business operations, administrative support, events/rentals management, or related field; OR
• Four years of experience in business operations, administrative support, events/rentals management, or related field; OR
• An equivalent combination of education/experience.
Professional Competencies
• Ability to work with diverse populations and maintain professional relationships with staff, students, vendors, and clients
• Ability to manage multiple projects and tasks simultaneously while maintaining attention to detail and accuracy
• Strong communication skills
• Proficiency in records management, document organization, and compliance with retention standards
• Demonstrated ability to work collaboratively in a team environment
• Strong customer service orientation and ability to manage client expectations
Preferred Qualifications
• Master's degree in Business Administration, Management, or related field
• One (1) year supervision experience, including hiring, training and evaluating staff, managing employee work schedules and timesheets.
• Experience with UO software platforms Banner, Concur, UKG
• Knowledge of university procurement policies and procedures
• Experience with property control, asset tracking, or inventory management
• Experience managing procurement card or similar payment systems
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
