Department: Division of Student Life
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98- $31.63 per hour
FTE: 1.0
Review of Applications Begins
Position closes March 16, 2026
Special Instructions to Applicants
1. A resume with detailed employment history; including the month and year for the start and end dates
2. A cover letter summarizing your interest and how you meet or exceed the requirements of the position
Department Summary
The Division of Student Life creates experiences and environments where all students at the University of Oregon can learn and thrive through self-discovery, growth and connection. This work is grounded in the the division’s values of: Community Wellbeing, Integrity, Mindful Action, Courageous Innovation, and Collaboration. Student Life includes four major portfolios, the Office of the Dean of Students, Experiential Learning & Engagement, Health & Well-being, and Division Administration. The Office of The Dean of Students is comprised of the following units: Community & Belonging, Student Conduct & Community Standards, Care and Advocacy Program, and Basic Needs and Off-Campus Community Support. Experiential Learning & Engagement is comprised of the following units: Erb Memorial Union, Fraternity & Sorority Life, Holden Center for Leadership and Community Engagement, and Student Government Engagement and Success. Health & Well-being is comprised of the following units: University Health Center, Physical Education and Recreation, the Outdoor Program, and Club Sports. Division Administration includes: the Office of the Vice President, Parent & Family Programs, Assessment & Research, Major Student Events, Financial Services, Human Resources, and Strategic Communications.
Position Summary
The HR Coordinator provides essential recruitment and HR support to the Erb Memorial Union (EMU). Reporting to the Director of Human Resources for the Division of Student Life, this position is embedded in the EMU and collaborates with EMU leadership through a dotted‑line connection to the EMU Director. The HR Coordinator supports a range of recruitment and human resources functions, serving as a key partner to supervisors and staff throughout the hiring and employment lifecycle. This position manages end‑to‑end recruitment processes, ensures accurate documentation in institutional systems, coordinates search logistics, and provides guidance to search committees to support consistent, equitable, and compliant hiring practices. The HR Coordinator collaborates with supervisors to develop and update position descriptions, audits descriptions for clarity and accuracy, and assists in preparing documentation for equity reviews. The role also requires understanding and applying compensation and classification concepts as part of supporting position‑related HR work.
Beyond recruitment, the HR Coordinator supports EMU employee engagement initiatives, assists EMU leadership with professional development efforts, and acts as a liaison with divisional payroll on timekeeping, pay issues, and protected leaves. This position serves as a first point of contact for HR‑related questions within the unit, using sound judgment to resolve routine matters independently and determining when issues require escalation to the HR Director. The HR Coordinator also assists with staff recognition programs, all‑staff meetings, and onboarding activities for new employees within the EMU and the division. This role contributes to a positive employee experience by promoting effective HR practices, strengthening communication across teams, and supporting a culture of inclusion, continuous improvement, and operational excellence.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; AND
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Strong communication and customer service skills for working effectively with employees, candidates, and campus partners.
• Ability to manage multiple tasks and deadlines with accuracy and attention to detail.
• Ability to apply sound judgment, maintain confidentiality, and navigate sensitive situations appropriately.
• Skill in building effective working relationships with a broad range of stakeholders.
• Understanding of supervisory practices and employment concepts sufficient to provide guidance to supervisors on recruitment, position descriptions, and HR processes.
• Ability to understand and apply compensation and classification concepts, including working within established pay structures, position frameworks, and collective bargaining provisions.
• Commitment to equitable and inclusive recruitment practices and to contributing to a respectful and inclusive workplace culture.
Preferred Qualifications
• Bachelor’s degree
• Three (3) years experience as a human resources professional with at least one year working in employee recruitment.
• Current HR Certification such as PHR or SHRM-CP.
• Experience working in higher education.
• Experience using HRIS or recruitment management systems.
• Experience overseeing full-cycle recruitment in a large, complex organization.
• Experience working with supervisors and staff to create effective and accurate position descriptions.
• Experience applying provisions of collective bargaining agreements to personnel situations.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
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