Department: The Ballmer Institute for Children's Behavioral Health
Classification: Administrative Program Assist
Appointment Type and Duration: Limited Duration (Classified), Limited
Salary: $20.98 - $31.63 per hour
FTE: 1.0
Review of Applications Begins
August 17, 2026; position open until filled
Special Instructions to Applicants
Applications that do not demonstrate the required minimum qualifications will not be considered.
To apply, please submit:
• A current resume/CV that clearly shows how you meet the minimum qualifications. You may also include preferred qualifications, competencies, relevant work history (with dates), and education.
• Three (3) professional references with contact information. References will not be contacted without prior notice.
The CBSO is committed to finding the best candidate for the job, and that might be someone with a nontraditional background. Even if you don’t think you meet every preferred qualification, we encourage you to apply.
Salary offers are based on qualifications, experience, and the University’s equitable pay practices in accordance with the Oregon Equal Pay Act.
For questions or a full position description, please email CBSOHR@uoregon.edu.
Department Summary
The mission of the Ballmer Institute for Children's Behavioral Health at the University of Oregon is to expand equitable access to behavioral health support for children and families by training behavioral health providers, advancing research, and strengthening community capacity. Our vision is to ensure that all children have the support they need to thrive. To achieve this vision, the Ballmer has launched the nation’s first undergraduate program in child behavioral health. This program lays the foundation for a credentialed bachelor’s-level behavioral health profession grounded in evidence-based practices that will expand access to care and provides a model that can be scaled nationally.
This groundbreaking institute was made possible by an extraordinary gift from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy, and is located on the UO Portland campus.
Position Summary
The Clinical Training Program Coordinator provides comprehensive administrative and operational management for the Institute's clinical training, field placement, and professional learning programs. Working with a high degree of independence under general administrative direction, this position assists program leadership in the ongoing administration, coordination, monitoring, and evaluation of clinical training operations. Responsibilities include managing field placement partnerships and agreements, administering student field clearance and compliance processes, coordinating professional learning and continuing education activities, overseeing external clinic operations, and supporting program planning and implementation.
The position establishes and maintains procedures, systems, and controls necessary to support program operations; monitors activities for compliance with university policies, accreditation standards, contractual obligations, and site-specific requirements; researches, interprets, and applies policies and procedures to resolve non-routine issues; and evaluates operational information to identify needs, improve processes, and support program objectives.
The position serves as a primary liaison among students, faculty, supervisors, community partners, clinic providers, and external agencies, providing guidance, responding to inquiries, coordinating communications, and facilitating effective program delivery.
In addition, the position coordinates administrative projects and events, manages program communications and documentation, supports operational planning and decision-making, monitors timelines and program requirements, and develops reports, materials, and recommendations needed to advance short- and long-range clinical training goals. Through independent judgment, stakeholder coordination, and ongoing program oversight, this position contributes to the effective administration and continuous improvement of the Institute's clinical training and clinical operations programs.
This position reports directly to the Senior Director and Chief of Staff and will work closely with faculty leadership including the Department Head and Director of Clinical Training.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Effective communication skills
• Customer service skills.
• Attention to detail and ability to gather and accurately analyze information and documentation.
• Ability to work collaboratively with others and maintain positive working relationships.
• Ability to successfully multi-task around shifting priorities and high work volumes.
• Commitment to maintaining confidentiality and discretion.
• Commitment to equity and inclusion in the workplace, such as by actively supporting the university’s affirmative action and equal opportunity goals and plans, and by supporting all aspects of the university’s diversity plan.
Preferred Qualifications
• Bachelor's degree from an accredited institution.
• Experience administering clinical training, field education, practicum, or internship placement programs in a higher education or healthcare environment.
• Experience managing student clearance and compliance processes, including background checks, immunization requirements, required trainings, and confidential records management.
• Experience coordinating continuing education, professional development, licensure, certification, or credentialing activities.
• Knowledge of behavioral health systems, clinical training requirements, supervision practices, and applicable accreditation, regulatory, and privacy standards.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
