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UO Response to COVID-19: University of Oregon is currently monitoring COVID-19 and dealing with the impacts to our campus operations. Candidates in searches already underway may be contacted directly about adjustments to timelines or recruitment plans. We greatly appreciate your understanding and flexibility, and your interest in employment at University of Oregon.

Engagement and Event Manager

Apply now Job no: 525817
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Operations/Infrastructure, Planning/Project Management

Department: COVID-MAP
Appointment Type and Duration: Funding Contingent (Faculty, Research OAs), Limited
Salary: $26.44 - $31.25/hour or $55,000 - $65,000 annually                                                                                                                        Compensation Band: OS-OA07-Fiscal Year 2020-2021                                                                                                                                FTE: 0.5 - 1.0; Position is currently funded for 0.5FTE with a potential increase up to 1.0 FTE

Application Review Begins
November 30, 2020; position open until filled

Special Instructions to Applicants
Complete applications must include a cover letter, resume, and contact information for three professional references.

Department Summary
The University-Wide COVID-19 Monitoring and Assessment Program (COVID-19-MAP), through an assignment to the Prevention Science Institute (PSI) at the University of Oregon, coordinates staffing to implement development and execution of MAP’s SARS-CoV-2 sample collection and community testing efforts. Housed within the Office of the Vice President of Research and Innovation (OVPRI), PSI is a multi-disciplinary institute focused on understanding human development, preventing behavioral health problems, and implementing effective interventions in community settings. The core mission of the PSI is to improve the lives and well-being of children, individuals, and families throughout the lifespan. PSI works with the COVID-19-MAP leadership team, and under its direction, assists in leadership, staffing human subjects research teams, and coordinates with community partners and liaisons.

Position Summary
The COVID-19 MAP Engagement and Event Manager is a vital member of the MAP team and is responsible for planning and executing testing events, establishing and managing relationships with community partners, and serving as a liaison between UO and the community. This position is currently funded at 0.5 FTE.  However, there is a good chance the FTE will increase to up to 1.0 early in 2021. 

The Engagement and Event Manager will oversee testing events for the COVID-MAP project. This includes ensuring that community partners (city and county governments, community organizations, etc.) are fully aware of all of their responsibilities and requirements. The manager will also need to develop procedures and processes to ensure smooth event operations that will allow for accurate and consistent data collection and easy and accessible participant registration. The Engagement and Event Manager will oversee the testing event intake and scheduling process, receiving inquiries from a broad swathe of university departments and community organizations, communicating expectations and timelines, and ensuring all requirements for scheduling successful testing events are met. The Manager will need to exercise independent judgement regularly, exercising problem solving skills to address issues that arise.

The Manager will be responsible for engaging community partners, managing partner relationships, and ensuring testing events are planned and fulfilled with a high degree of professionalism. The Engagement and Event Manager is in many ways the face of MAP to all community partners and will be onsite for many community testing events. This position handles confidential HIPAA information and interfaces with a variety of stakeholders on the MAP team as well as other university departments.

This position will encounter and need to work collaboratively with a wide variety of individuals and organizations and must be comfortable and competent interfacing with volunteer nonprofit leaders, public agency partners, and a myriad of other professionals, as a representative of the university.

This position will report to the MAP Director of Operations.

Minimum Requirements
• Two years of office experience at an institution of higher education OR another large, complex organization
• Three years of event management experience
• Experience managing multi-step projects

Professional Competencies
• Highly efficient and organized approach to work with strong attention to detail and thoroughness
• Ability to manage multiple tasks utilizing exceptional time management skills
• Commitment to confidentiality and to upholding HIPAA requirements
• Commitment to promoting and enhancing diversity, equity, and inclusion
• Experience with survey and/or registration database software, including Qualtrics, Smartsheet, or similar tools
• Proficiency in Microsoft Office suite or equivalent electronic tools
• Excellent customer service and interpersonal skills, and the ability to handle sensitive and stressful situations with demonstrated poise, tact, and diplomacy
• Ability to efficiently manage processes and actions to completion while adhering to timelines and with minimal oversight and direction
• Strong written and oral communication skills, including the ability to draft clear, respectful emails, procedures, and other documents
• Demonstrated ability to work independently, manage projects and initiatives, and solve problems
• Commitment to working collaboratively and inclusively, maintaining poise and calm in stressful situations, and taking a proactive approach that supports action even in the face of heavy workloads and busy schedules of partners
• Ability to develop and maintain strong working relationships and collaborate
• Commitment to working with faculty, staff, students, and community members from diverse backgrounds in an inclusive, welcoming environment; ability to effectively work and communicate with individuals from varied cultural backgrounds

Preferred Qualifications
• Bachelor’s degree
• Professional work experience in higher education
• Experience using Qualtrics survey software
• Familiarity with University of Oregon and its constituents
• Familiarity with community groups in Lane County

FLSA Exempt: At 0.5FTE this position is not exempt.  At higher FTE it will be exempt.  


All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised: Pacific Standard Time
Applications close:

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