Department: Office of the Registrar
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $15.81 - $23.49 per hour
Review of Applications Begins
Position closes March 5th, 2021
Special Instructions to Applicants
In addition to a completed online application, including names and contact information for three professional references, please upload:
• A resume or CV
• A cover letter highlighting how your skills and experience meet the qualifications and professional competencies
Candidate will be notified prior to references being contacted.
The University of Oregon provides an array of services and activities to help students benefit fully from education programs, as well as carry out its mission of research, teaching and service. As a division of Student Services and Enrollment Management, the Office of the Registrar is responsible for registering students, verifying enrollments, creating degree audits, articulating transfer credit, development of the Class Schedule, collecting and posting grades, maintaining academic records, issuing transcripts, and awarding degrees. These responsibilities, assignments, and services are completed within institutional policies and standards as well as related state and federal laws and regulations.
This position is responsible for supporting the programming and maintenance of the Degree Audit software program in the Office of the Registrar (currently CollegeSource uAchieve). The program provides students and advisers with accurate, consistent, and comprehensive online audits of student progress toward general education, major, and minor requirements. This position provides information and support to students, faculty, advisers, and others in the University community in the area of the degree audit. The position requires researching programming specifications, identifying alternate encoding patterns and applying this through the development, testing, debugging, implementation, and documentation of encoding solutions. The employee works closely with academic units and department partners to accurately represent program requirements in the degree guide.
This position requires understanding and knowing the University policies and curriculum.
The Curriculum and Scheduling Specialist also processes data entry of curricular changes made in the Student Information System (Banner) catalog. Using curriculum management software (currently CourseLeaf Course Information Management [CIM] and Catalog [CAT]), the incumbent builds new courses and updates approved changes in Banner. This requires troubleshooting syncing problems between curriculum management software and SIS.
This position provides academic scheduling and registration support for first year experience programs, including First-Year Interest Groups, International First-Year Interest Groups, Academic Residential Communities, and Runways. This includes building courses in the class schedule for these programs and managing enrollments for these programs.
• Three years of office experience which included two years at full performance level and experience generating documents;
• Lead work responsibility or coordination of office procedures.
• Effective communication skills, written and verbal.
• Ability to think logically and sequentially.
• Ability to analyze complex academic rules and encoding problems.
• Ability to learn to interpret technical manuals and apply the information garnered from them.
• Ability to work under pressure and with students and others in a professional manner.
• Decisions related to the release of confidential information and records are routine.
• Experience using Banner student information system.
• Experience using CollegeSource's uAchieve and Transferology or other degree audit software.
• Experience building and running reports in Cognos.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.