Department: Campus Planning and Facilities Mgmt - Office of Sustainability
Classification: Program Representative 2
Appointment Type and Duration: Regular, Ongoing
Salary: $24.83 - $38.00 per hour
FTE: 1.0

Review of Applications Begins

March 1, 2023, position open until filled

Special Instructions to Applicants

In addition to your online application, please provide a resume and a cover letter describing how you meet the minimum requirements, professional competencies, and any preferred qualifications.

Please submit the names and contact information of three professional references. Candidates will be notified prior to contacting references.

Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

The Office of Sustainability is interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.

Department Summary

Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. We plan, build, maintain, and operate the infrastructure that supports the University of Oregon's mission of exceptional teaching, discovery, and public service. As stewards of a physical legacy, we enable the university community to achieve its potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.

The Office of Sustainability is a unit within Campus Planning and Facilities Management in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful.

The Office of Sustainability supports the integration of sustainability into the University of Oregon’s operations, curriculum, co-curriculum, research and engagement with the broader community. We accomplish this through a number of policy initiatives and programs, largely in partnership with a wide range of units. We are responsible for the management of: Comprehensive Environmental Policy, Climate Action Plan, Greenhouse gas inventory, STARS data collection, Green Office Certification program, Sustainability Ambassadors Program, Sustainability Faculty Fellows program, Environmental Leaders Academic Residential Community, UO Sustainability Awards, SCORE, rEVUP Eugene. Details about these and other initiatives are available on our website.

Position Summary

The Program Coordinator is a professional position within the Sustainability unit. This position will be responsible for supporting, establishing, expanding, and/or maintaining a variety of new and existing projects and programs for the Office of Sustainability. The Program Coordinator is responsible for programs overseeing education, outreach, data tracking, and analysis that further UO’s operational and administrative sustainability goals. This position will also support the office’s writing and communications efforts, including developing appropriate strategies and communication plans; drafting informational and promotional marketing and communications materials for projects, programs, and other initiatives; drafting reports for office projects and programs; copy editing for co-workers; and maintaining project/program-related content on the Sustainability website. The Program Coordinator will also perform the necessary research, outreach, recruitment, process management, documentation, and evaluation to ensure projects meet their objectives within established budgetary and time constraints.

This Sustainability Program Coordinator is responsible for expanding and sustaining a culture on campus to increase the UO’s sustainability performance and foster sustainable practices and attitudes on campus and beyond.. These responsibilities include coordination of multiple projects and programs, including Green Office; Home Energy Score; a to-be-established Green Labs program; STARS data collection, reporting, and continuous improvement program; quarterly open houses and other engagement events; and other new and existing duties as assigned and/or developed in collaboration with the supervisor. The coordinator will also contribute to outreach, communications, technical reporting, and marketing efforts. These initiatives will support the Office of Sustainability’s broad-based goal of increasing operational sustainability on the UO campus through education, programs, and partnerships.

This Program Coordinator will foster positive relationships with stakeholders and colleagues. Interactions occur daily with the campus community including working closely and collaboratively with subject matter experts, students, and data and business analysts. The Program Coordinator will be required to regularly exercise sound independent judgment in safeguarding the students and customers that work for and utilize the programs. This position needs to develop and maintain project and program management methodologies, processes, and tools in order to monitor objectives, scope, and progress against goals, deadlines, and tracking expenditures.

The Program Coordinator reports to the Sustainability Assistant Director and also works closely and collaboratively with staff in units within the VPFA, Housing, and Student Life. Work is reviewed regularly by the supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. The Program Coordinator will consult with the Assistant Director of Sustainability as needed to manage priorities, programs, deadlines, and budget. This position will recruit, hire, train, and supervise student staff. Some projects and programs shift in concert with the university’s academic calendars.

This position requires occasional off-hours and weekend work for specific events or activities. On-call required most weekends, January-June, for management of the Score program. This position is eligible for on-premise or hybrid.

Studies have shown that women and People of Color are less likely to apply for jobs unless they believe they have every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We warmly encourage you to apply, even if you don’t believe you meet every one of our qualifications described.

Minimum Requirements

Four years of technical- or professional-level experience analyzing or advising and/or instructing the public concerning specific programs or processes, monitoring a program, or performing participant reviews. Two years of the experience must have been comparable to a Program Representative 1 which involves monitoring, representing, and reviewing programs.

Professional Competencies

• Perform duties in a way that advances and supports the mission of the department and university.
• Excellent verbal and writing communication skills; able to communicate effectively with individuals and with groups, in-person, via phone, in written correspondence, and through communications and marketing.
• Take initiative, looking for what needs to be done and doing it.
• Pay close attention to detail.
• Maintain a safe and safety-conscious workplace.
• Maintain a respectful workplace and model a positive and proactive attitude.
• Model the highest ethical standards.
• Provide superior customer service.
• Ability to vary writing and speaking style to fit the purpose of the communication and adapt to audience and circumstances.
• Operate with tact, diplomacy, and political sensitivity.
• Strong organizational and time management skills.
• Strong computer proficiency, particularly with Microsoft Word, Excel, PowerPoint, and Outlook.
• Commitment to working effectively with individuals from diverse backgrounds, and demonstrated effort toward the promotion of an inclusive and welcoming environment.
• Adaptable and comfortable with ambiguity.

Preferred Qualifications

• Bachelor’s or higher level degree in a field related to Sustainability, such as Environmental Studies, Environmental Science, Planning, Public Policy, or Geography. Other fields may apply depending on coursework.
• Two (2) years of professional work experience specifically with program or project management.
• Prior STARS program experience.
• Experience teaching and/or supervising undergraduate students.

• Previous university work experience.
• Experience creating communications, marketing, and/or publicity materials.
• Experience managing website content.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.