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Business Coordinator

Apply now Job no: 532938
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $45,000 - $55,000 ($21.64 - $26.44/hr)
Compensation Band: OH-OA04-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

November 27, 2023; Position open until filled

Special Instructions to Applicants

Along with your online application, please upload a cover letter and resume.

Department Summary

The Knight Campus for Accelerating Scientific Impact is an ambitious initiative designed to fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation, and the world. The campus creates the intellectual infrastructure to establish Oregon as a center for both research and development, making Oregon a place where companies can start up and grow. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students.

The Knight Campus Business Operations and Administration Team (BOAT) operates as a hub of experts who provide high quality, exceptional business operations, and administrative services to all units and programs in the Knight Campus. Service areas include full-cycle activities in human resources operations, financial operations, research administration/operations, academic administration/operations, and general business operations. The BOAT provides business services to all Knight Campus units which are continually growing at a remarkable pace as we scale up to achieve our mission of science-advancing society with a vision to dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship.

Position Summary

The Knight Campus seeks detail-oriented, adaptable, organized, and communicative individuals to provide high-level business support for our research, innovation, and academic operations.

The Business Coordinator will be responsible for a broad set of assignments related to the Knight Campus which regularly requires the ability to exercise independent judgment while executing the priorities identified by faculty and leadership. This position is responsible for providing essential financial, business, and regulatory services for various Knight Campus programs and operations. The Business Coordinator is expected to have a high level of independence. Critical thinking, sound judgment, and creative problem-solving skills are a requirement for this position.

The Business Coordinator provides strong business operations and administration support through a wide range of responsibilities including full-cycle financial operations, major research purchasing, travel coordination, policy compliance, facilities operations, records retention, event coordination, and special projects. The Business Coordinator is independently responsible for the business operations for units and programs such as faculty laboratories, research core facilities, research centers/institutes, the innovation center, academic programs and units, strategic initiatives, and administrative units. This position will interact regularly with internal and external partners, leadership, colleagues, faculty, and students.

Business Coordinators are a crucial element of the support structure needed to ensure the success of the billion-dollar academic, research, and innovation enterprise envisioned as part of the Knight Campus mission.

Minimum Requirements

• Bachelor's degree PLUS three years of progressively responsible experience in business, finance, or general operations.
• Five years of progressively responsible experience in business, finance, or general operations.

Professional Competencies

• Demonstrated high-level attention to detail, strong organizational skills, and consistent follow-through.
• Demonstrated strong communication skills.
• Demonstrated ability to learn and follow processes, plus demonstrated good judgment on when and how to deviate from processes.
• Demonstrated ability to meet deadlines and coordinate activities to ensure project success.
• Demonstrated ability to learn, understand, and explain university and government policies, rules, and regulations.
• Demonstrated strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures and commitment to promoting an inclusive work environment.

Preferred Qualifications

• A bachelor's or advanced degree in Business, Finance, Management, Public Administration, or a closely related field.
• One year of work experience providing high-level executive support including calendar management for an individual or executive.
• One year of experience coordinating projects from start to finish.
• Professional work experience supporting business operations in higher education.
• Experience handling confidential materials.
• Experience providing customer service in a professional environment.
• Experience with BANNER, Concur and/or similar information systems.
• Experience with Microsoft Office and other software programs including HRIS/FIS platforms, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

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