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Scheduling Coordinator - Limited Duration

Apply now Job no: 532984
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Jordan Schnitzer Museum of Art
Classification: Office Assistant
Appointment Type and Duration: Limited Duration (Classified), Limited
Salary: $15.59 - $18.92 per hour
FTE: .5

Review of Applications Begins

Position closes December 17, 2023

Special Instructions to Applicants

Please include the following with your online application:
• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.
• A cover letter stating your interest and qualifications for the position, and
• The names of at least three professional references, candidates will be notified prior to references being contacted.

We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.

Department Summary

The University of Oregon’s art museum, located on Kalapuya Ilihi, the traditional indigenous homeland of the Kalapuya people, opened its doors to the public in 1933. Designed by Ellis F. Lawrence, UO Dean of Architecture & Allied Arts at the time, the museum was built to house the Murray Warner Collection of Asian Art—more than 3,700 works of art given to the University of Oregon by Gertrude Bass Warner. After a major renovation and expansion, the museum reopened in 2005 at 70,000 square feet, twice the original size, as the Jordan Schnitzer Museum of Art (JSMA). Over 20,000 square feet are dedicated to museum exhibitions and related programs serving the academic university and community at large.

The only academic art museum in Oregon accredited by the American Alliance of Museums, the Jordan Schnitzer Museum of Art features engaging exhibitions, significant collections of historic and contemporary art, and exciting educational programs that support the university’s academic mission and the diverse interests of its off-campus communities. The collection consists of 17,000+ works of art across all media with extensive holdings in Asian art (Chinese, Japanese, and Korean art), Pacific Northwest art, Russian icons, European and American modern and contemporary art, and Latin American art. Special exhibitions galleries display works from the collection and works on loan, representing many cultures of the world, past and present.

JSMA Mission Statement: To foster global understandings of art and cultural histories working with faculty, students, and communities to contribute to a more just, equitable, and sustainable world.

Vision: We envision a world where art, artists, and cross-cultural understandings are essential for a holistic education and a healthy society.

JSMA values:
• Transformative learning through art and museums
• Student, faculty, and public experiences with art
• Scholarly excellence and innovation
• Artist's voices and creative insights
• Diverse cultures, communities, and experiences
• Equity, inclusion, and accessibility
• Social justice, relevance, and accountability
• Empathy, compassion, and well-being
• Meaningful collaborations and sustained relationships
• Responsible collection stewardship and fiscal oversight

Position Summary

The Scheduling Coordinator provides operational and administrative support in a variety of capacities, with a primary focus on scheduling, reviewing, and coordinating JSMA facilities for K-12, university, and community tours and guided visits, as well as related programming.

The person in this position assists the Assistant Administrator of Education and Collections Assistant in scheduling and confirming tours; communicating directly with teachers, university faculty, museum colleagues, and docents via email and telephone; organizing and maintaining calendars across multiple departments; and providing other administrative support as needed. Duties also include maintaining data and statistics related to tours, as well as generating weekly reports and sharing them with JSMA staff.

This position offers the opportunity to work in a dynamic setting with students, faculty, staff, volunteers, and community members to support the JSMA’s mission and vision. The Scheduling Coordinator will demonstrate enthusiasm to achieve these goals, as well as interest in helping people and working toward an inclusive and diverse environment to promote equity in the workplace.

This is a hybrid position to be conducted both remotely and in person as needed to update calendars, familiarize themselves with the museum and ongoing exhibitions, and fulfill additional tasks as assigned. Likewise, the ability to work during regular operational hours (Monday-Friday, between 8:00-5:00) is expected.

This position is .5 FTE and is Limited Duration.

Minimum Requirements

• Completion of courses or training in Office Technology; OR
• One year of general clerical experience which included typing, Word processing, or other generation of documents; OR
• An equivalent combination of training and experience.

Professional Competencies

• Experience interacting in customer service settings.
• Strong organizational and time management skills.
• Experience communicating effectively and respectfully with individuals from diverse backgrounds and cultures.
• Experience effectively communicating both in person and in writing.
• Ability to manage tasks with competing demands, set priorities, take initiative, be proactive, and appropriate follow-up when necessary.
• Work both independently and in a collaborative team environment.
• Intermediate to advanced computer skills (e.g. Microsoft or Google).

Preferred Qualifications

• Demonstrated experience working within the education, or arts and culture sectors.
• Previous participation in event planning, cross-departmental communications, administration of public-facing programs, or complex logistics management.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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