Department: Central Business Services Office
Appointment Type and Duration: Regular, Ongoing
Salary: $66,000 - $76,000 per year
Compensation Band: OS-OA07-Fiscal Year 2024-2025
FTE: 1.0
Application Review Begins
April 20, 2025; open until filled
Special Instructions to Applicants
To apply, please submit your resume and a cover letter outlining your interest in the position and how you meet the required and preferred qualifications (if applicable) along with the UO application form.
For a copy of the full position description, please email cbsohr@uoregon.edu. Salary offers are based on qualifications, experience, and the University's fair, equitable, and consistent pay practices.
We encourage you to apply even if you do not meet all of the preferred qualifications and professional competencies, listed in the job description. Success can come from various career paths and range of experiences, including skills gained outside of traditional classroom settings.
Note: Applicants who meet the minimum qualifications may be contacted for further information during the review process.
Department Summary
The Administrative Services Manager (ASM) holds a pivotal position, reporting directly to the Associate Dean of Finance and Administration (ADFA), who serves as the chief operating and financial officer for the College of Design (DSGN) and oversees the Central Business Services Office (CBSO) within the Office of the Provost.
DSGN is composed of three schools and one independent department: the School of Architecture & Environment; the School of Planning, Public Policy and Management; the School of Art + Design; and the Department of the History of Art and Architecture. One of six professional schools or colleges at the University of Oregon, DSGN has over 100 tenure related and approximately 80 non-tenure related faculty. These faculty drive undergraduate and graduate degree programs that enroll more than 1,700 undergraduate majors, 500 graduate students, and contribute to the broad liberal arts education of another 2,000 students.
The CBSO, a shared service office, provides service within the Office of the Provost portfolio. The specific services are in the areas of: Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable. CBSO serves DSGN, School of Journalism and Communications, Clark Honors College, Lundquist College of Business, the Ballmer Institute, and the College of Education.
Position Summary
The Administrative Services Manager (ASM) involves a close collaboration with the ADFA to ensure that the operations of both DSGN and CBSO function with peak efficiency and effectiveness.
In this dynamic role, the ASM is entrusted with providing high-level administrative services management alongside vital analytical, data, and project management assistance. This position demands a high degree of independence, sound judgment, and the ability to handle sensitive and confidential matters with discretion. The ideal candidate must possess exceptional administrative aptitude and interpersonal skills, complemented by political astuteness to engage thoughtfully with a diverse and inclusive campus community. A deep commitment to the university's mission, values, and a robust culture of workplace safety and learning is not just encouraged—it's essential.
Beyond administrative responsibilities, the ASM also supervises a classified role, as well as a team of student employees within the CBSO. Supervisory duties encompass hiring, training, and nurturing staff development; administering corrective actions; addressing grievances; conducting performance reviews; completing annual evaluations; setting clear expectations; and overseeing termination processes when necessary.
To excel in this position, the ASM must possess comprehensive knowledge of the University of Oregon, including its diverse programs, personnel dynamics, and the unique challenges the institution faces. Acting as a vital communication link, the ASM frequently navigates sensitive and confidential issues, requiring a thorough understanding of UO policies and protocols.
This role is demanding and may require the individual to extend their hours beyond the standard workweek, including occasional evenings and weekends, to meet the needs of the position.
Minimum Requirements
• Bachelor's degree (an additional four years of work experience may be substituted for the Bachelor’s degree).
• Five years of professional work experience in a position providing strong administrative, analytical and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions.
Professional Competencies
• Ability to manage projects, identify objectives, and prioritize.
• Ability to manage stressful, and often confidential, situations with tact and diplomacy and to use sound judgment and discretion, particularly as it relates to handling sensitive and/or confidential information.
• Ability to act as the executive’s point of contact, analyzing and processing requests in order to prioritize urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of the executive’s time.
• Ability to analyze systems, processes, and procedures and recommend constructive changes.
• Ability to interact effectively and capable of maintaining a mutually cooperative and respectful working relationship with peers, colleagues, and leaders.
• Demonstrated ability to meet deadlines, quickly adapt to changing circumstances, prioritize multiple tasks, and work independently, while handling frequent interruptions and rapidly shifting priorities.
• Proven proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program).
• Commitment to, experience with, and ability to work effectively with people from a variety of diverse backgrounds and cultures in support of a welcoming and inclusive environment.
• Excellent writing and in person communication skills; attention to detail.
Preferred Qualifications
• Professional experience in a higher education environment or other large public organization such as federal/state government.
• Experience with project and operations management.
• Supervisory experience.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background check.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
